HR & Admin Intern/ Executive

Role & responsibilities

Insurance:

• Sending the Addition & Deletion details to Insurer every month of 7th
• "Rolling out the webinar details to all the employees covered in the Insurance, sent by the insurer"
• "Make note of the correction details if any like Name, DOB and it send to the insurer"
• If any claims issue, need to follow-up with the concerned spoc and get it rectified.

Statutory and Compliances:

• Review and get the necessary renewals for Vendors as and when required
• Connect with Statutory and Compliance Consultants when necessary
• Annual returns
• Sending details of new joiner for PF and ESIC
• Payroll inputs to be shared by 5th of every month for all 3 (BOIPL, IOC, Imeddoc) entities
• PF issues and queries to be coordinated with consultants
• Death claim issues to be coordinated with consultants.

Vendor management:

• Sending the comparative quotes to the CEO and getting the Approval
• Raising the PO by sharing the details with finance team and attaching the approval email
• If invoice value is more than 10000, PO should be compulsory raised
• Sharing the NDA and Vendor Registration form
• With Vendor Registration need to get the vendor GST certificate
• Updating the list of the Supplier, if any new vendor added
• Quarterly basis need to do Supplier rating, based on their service they provide and add the remarks

AMC:

• Maintaining the AMC tracker for the (CCTV, AC, Biometric, UPS, Pest)
• Sharing the comparative quotes with the CEO and getting the Approval
• Raising the PO and getting the all the AMC Agreement and NDA signed
• Following upon the quarterly visit as per AMC Agreement Invoices/Petty Cash/Credit Card:
• On end of the monthly following up for the Invoices from our (Food, Tea, Statutory, POSH, Security, HK) Vendors
• Taking CEO approval and sharing with the finance team
• Sharing all the Credit Card Invoices to the finance team based on the approval payment done
• "Based on the approval, withdrawn the cash and sharing the petty cash description
• details with the finance team"
• If any other Invoices payment, there should be proper approval mail from the CEO