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Lead Facility & EHS&S
Brightly
posted 4mon ago
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Flexible timing
Key skills for the job
Job Description
Asthe Lead/Manager Facilities & EHS, you will oversee our Brightly Noidaoffice space in India & you will be responsible to promote theorganizational Real Estate, EHS & Workplace Services. The role will also beresponsible for our ensuring our Facility & EHS are as per Corporate Governancemodel applicable globally and in the region.
Responsibilities:
- Proficientin Workflow and Applications General Administration & Facilities Management
- Responsiblefor managing the daily facility related operations of site(s).
- Havingexperience of working within an outsourced facility Management environment orfully leveraged environment.
- Transport,cafeteria, housekeeping, and all general administration work activities in thelocation. Implement actions required improving the overall quality results ofeach operation.
- Implementall policies and procedures and to make suggestions for improvements as andwhen required.
- Responsibleand accountable for Housekeeping, Gardening, Security services and other alliedservices. Accountable for Pest Control, Courier & Staff catering.
- Complianceto agreed service levels with vendors.
- Monitoroperational performance to stay within budget limits. Control costs and makesuggestions to optimize them.
- Providingcontinuous inputs to the operations team to upgrade existing services andimproving the process efficiency.
- Monitoringthe overall functioning of processes, identifying the improvement areas andimplementing with adequate measures to maximize Employee satisfaction.
- Preparing& Reviewing the MIS reports as per the SLA with a review to appraisemanagement of the process operations and assist in critical decision-makingprocess.
- Carryingout site statutory Audits to ensure that the all the statutory compliances aremaintained by the vendor for the staff employed.
- PreparingMIS reports on monthly, half-yearly, annually on regards all facilityactivities (i.e., technical- equipment list/status, load details, powerutilized, materials consumption, PPM s, incident soft service, mail room,pantry, shuttle service, mandate, etc.) Asset Management & TechnicalServices
- Responsibleto take care of all Assets management at Site & Maintaining and execute thefacilities operational works.
- DoBudget forecasting on annually for facility maintenance, costing in-line withequipment s AMC and regular operational maintenance cost.
TravelManagement :
- Handlingshifts, manpower management (Recruitment, Allocation) & overseeing security/ Events & Functions management.
- TravelBookings/Food arrangements/room allocation etc.
- Hotelbooking, Visa Support, Air ticket booking Coordination etc.
- ArrangingAirport transfers, Star Hotel bookings and other travel arrangements forEx-Pats.
- Responsiblefor Staff regular transport, Ambulance and extra cars Government Liaison&Statutory Compliance Audit.
Environment, Health, Safetyand Sustainability (EHS&S):
- Manage the Noida Brightly Noida office and engages in active collaboration with local and global business units, functional teams, and service management, as well as the wider EHS&S community, to meet the policy goals set for the Business Unit.
- Serves as the primary point of contact for all EHS&S-related issues.
- Engages in active collaboration with local and global business units, functional teams, and service management, as well as the wider EHS&S community, to meet the policy goals set for the Business Unit.
- Serves as the primary point of contact for all EHS&S-related issues.
- Regularly reviews the EHS&S Management System for effectiveness and spearheads its ongoing enhancement, ensuring compliance with all relevant legal requirements.
- Integration and consideration of EHS&S factors in risk management and assessment processes for projects, products, processes, and operations.
- Executes structured audits, assessments, and inspection program.
- Ensures that emergency response plans and hazard prevention measures are established and participates in the Siemens BU Crisis Management Team.
Minimumqualifications & attributes:
- Bachelor sdegree in a related field, or equivalent practical experience.
- 13+years of combined facility management experience and service experience with anemphasis on facilities, hospitality, corporate services, property management,or equivalent office management.
- Evidenced training/expertise in the broader spectrum of EHS&S topics.
- Expert level knowledge of ISO 14001 (Environmental management), ISO 50001 (Energy management), ISO 45001 (Occupational health and safety management), ISO 9001 (Quality management), management system and implementing /managing management systemelements.
- Provenexperience in working with Hybrid Management systems.
- High on Ethics and Moral conduct
- Excellent interpersonal and customer relationship skills
- Strong written and oral communication skills.
- Excellent problem solving and decision-making skills.
- Ability to develop and manage operating & capital budgets.
- Experienced in setting up new sites from scratch.
- Strong time management skills and good team player.
- Significant Vendor management and finance skills.
Employment Type: Full Time, Permanent
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based on 3 employees
Flexible timing
Monday to Friday
No travel
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