Executive Assistant To Director

Key Responsibilities:

1. Calendar Management:
• Coordinate and manage the Director's calendar, scheduling meetings, appointments, and events.
• Prioritize and ensure the Directors time is allocated effectively.
2. Communication Management:
• Handle incoming calls, emails, and other correspondence on behalf of the Director.
• Draft, proofread, and send communications as directed, ensuring professionalism and accuracy.
3. Meeting Coordination:
• Schedule and organize meetings, including preparing agendas, taking notes, and following up on action items.
• Arrange travel logistics, including flights, accommodations, and transportation for the Director.
4. Document Management:
• Prepare, review, and organize documents, presentations, and reports for the Director.
• Maintain an efficient filing system and ensure the confidentiality of sensitive information.
5. Project Support:
• Assist with special projects and initiatives, managing timelines and tasks as needed.
• Liaise with other departments or external partners to coordinate activities or provide updates on projects.
6. Office Administration:
• Order office supplies and manage inventory for the Director’s office.
• Ensure the office is organized, maintaining a professional and efficient work environment.
7. Relationship Management:
• Build and maintain relationships with internal and external stakeholders on behalf of the Director.
• Represent the Director’s interests in various meetings and communications.
8. Event Planning:
• Assist with organizing internal and external events, including conferences, team-building activities, and client meetings.
9. Confidentiality:

Handle sensitive information with the utmost confidentiality and discretion