Contracts

Job description:

The role incumbent is responsible to provide support in finalizing contracts and contracts administration-related work for the assigned region.

Purpose : To assist the regional contract lead with administrative support in contract management at the region for all projects thus contributing to seamless site execution.

Principal Accountabilities

Finalizing Contracts - Prepare tender documents for the project requirements. Recommend contractors for various project requirements. Float tender documents to the shortlisted contractors and seek quotes. Analyze the report on budget consumption prepared by the cost consultant and highlight deviations.

Contract Administration & Documentation - Prepare IOM for the finalized contractors and circulate to all stakeholders. Follow up for IOM approval from all relevant stakeholders. Prepare LOI and issue the same to contractor post review. Also, prepare a contract agreement copy. Schedule kick-off meetings for contractors as per the schedule given and invite relevant stakeholders. Coordinate with contractors and ensure collection of BG documents, performance deposit, security deposit, compliance documents like indemnity, undertaking, etc., and maintain documentation of the same. Track BG, and license expiry and ensure renewals on time in coordination with cost consultants and contractors. Complete documentation for all contract close-out cases. Verify the bills against the work orders and ensure necessary documentations are in place and submit for further approval. Prepare work order amendments as per the sign-off received. Prepare budgeted v/s actual contract award report and submit for review.