Executive Assistant, Personal Assistant

Role Summary: Managing & Coordinating end to end activities of the Managing Directors

Experience: 8+ years

Job Responsibility:

• Manage professional and personal scheduling for Managing Directors including agendas, e-mails, calls, travel arrangements, client management, and other logistics
• Coordinate scheduling and extensive calendar management, as well as management of content and flow of information to Senior Members and Heads of the Organization
• Managing and Coordinating guest relations with international clients and business professionals
• Liasioning with Domestic and International Delegates
• Visa Processing for the Managing Directors across all International Locations
• Coordination with Doctors, Stakeholders, Clients, Other Heads of the Organization as per the directions of the Managing Directors
• Making and sharing Company Presentation, Profile with our Customers Scheduling appointments with Doctors, Dealers & other Customers
• Preparing data related to Medical Products, Clinical Trials, Patient Information, Doctors Information Maintaining various reports in different format.
• Should be well versed with Computers, Excel, Formulas, Reports, Data Maintenance & Data Analysis
• Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all the materials and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite
• Overseeing Budgets & expenses
• Streamline processes using data analytical tools
• Participate & Coordinate in formal business development with the Managing Directors during various forums, seminars, conferences, events
• Support in Brand Building in coordination with the Managing Directors

Behavioral Competencies:

• Ability to Multitask
• Great verbal & written communication skills
• Well groomed with Professional attitude
• Developed Organizational skills
• Attention to detail
• Should have great response time (TAT)
• Proactive
• Quick learner

Please feel free to reach out to Team Recruitment :recruitment@bioradmedisys.com