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Warranty Operations and Spend Specialist

2-5 years

Chennai

1 vacancy

Warranty Operations and Spend Specialist

Ford Business Solutions

posted 12hr ago

Job Description

  • Receive, review, and respond to technical queries from the field through:

Technical Support Request (TSR),

Emails (when GTAC is down or not operational),

Handling inbound calls (after submitting TSR),

Utilizing SWIS calls (Call volume at 5%) and making outbound calls as needed.

  • Highly automotive technical knowledge and competent in product and process concern diagnosis.
  • Ability to understand the critical concern and logical approach.
  • Ford Information systems- PTS, GCQIS, GTAC, Servis2, and Panda
  • Computer literate - Word, Excel, Outlook, PowerPoint, IDS, FDRS, and WebEx
  • Ability to work under pressure in difficult environments and different time zone.
  • Management, better communication skills, strategic thinking, adaptability and attention to detail.



Key Responsibilities:

  • Regularly track all open/ageing concerns for timely resolution and update the vehicle status.
  • Daily update the TSR status in the TSR tracking sheet on SharePoint until the Repair Order (RO) is invoiced.
  • Aim to answer all incoming phone calls within three rings to minimize missed calls.
  • Escalate issues to the TAC Supervisor within 24 hours if there is a delay in diagnostics by the dealer and TAC.
  • Follow the escalation matrix to ensure that open concerns are resolved within the specified 1-day time limit.
  • Provide justification for any TSRs open beyond 2 days to the TAC Supervisor/TSO manager.
  • Prepare alerts with relevant documents for thermal and safety-related events and forward them to the TAC Supervisor for validation.
  • Assist dealer technicians with module programming through SWIS, phone, or WebEx when dealers face execution challenges.
  • Update the TSR tracking sheet for repeat failure concerns.
  • Inform the IMG TAC Supervisor about repeat repair TSRs from the first day for guidance.
  • Report any abnormalities in PTS, TSR, SWIS, Servis2, PAR, and WSM to the respective stakeholders for correction.
  • Discuss warranty rejection repairs with the dealer and ZM after consulting with the IMG TAC Supervisor.
  • Communicate technical issues with service parts to the PDC (Parts Dispatch Centre)/PCA (Product Concern Analyst) team.
  • Review and adjudicate Prior Approval Requests (PARs) in Servis2.
  • Address low TAC survey scores by finding resolutions and enhancing skills through appropriate training.
  • Convey Warranty rejection repairs to dealer & ZM after discussion with TAC Team Lead.
  • Share new part technical issues with PDC (Parts Dispatch Centre)/PCA (Product Concern Analyst) team.
  • Review Prior Approval Request (PAR) and adjudicate PARs in Servis2/OWS.
  • Review every PAR case thoroughly and ensure the right labour and part are approved under warranty
  • Work with OPD (ongoing Product Development) team and Engineering team for any technical inputs for low MIS cases
  • Ensure global warranty policy is being adhered while validating PAR in servis2 or in OWS
  • Work with IMG warranty team for any disputes or any claim clarifications
  • PAR should be handled on the same day
  • Parts, normal warranty, body and paint related repairs need to be reviewed and approved

Verify the repair history, warranty manual and TSB/GSB/SSM and ensure right decisions are made before approval.


Employment Type: Full Time, Permanent

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