Secretary To Managing Director

Role Objective

The Executive Secretary to MD is responsible for providing direct administrative support to the Managing Director. This role includes a wide range of tasks such as managing the MDs schedule, handling communications, preparing reports, and coordinating events.

Key Responsibilities:

1. Manage and maintain the MDs calendar, including scheduling meetings and appointments.
2. Prepare and handle correspondence, reports, and documents for the MD.
3. Coordinate and organize meetings, conferences, and travel arrangements.
4. Act as a liaison between the MD and other departments or external partners.
5. Handle confidential information with discretion and professionalism.
6. Assist in the preparation of presentations and reports for board meetings and other events.
7. Monitor and respond to emails and other communications on behalf of the MD.
8. Maintain office systems, including data management and filing.
9. Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
10. Manage communication including emails and phone calls
11. Screen phone calls, redirect calls, and take messages
12. Maintain and order office supplies
13. Coordinate staff travel arrangements including transportation and accommodations

Requirements:

• Education: Bachelor’s degree in any field.
• Experience:
• Minimum 5-7 years of experience as Secretary to MD, with at least 3 years in the same role within a manufacturing/plant environment.
• Skills:
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills
• Calendar Management
• Travel Coordination
• Confidentiality
• Time Management
• Organizational Skills