Accounts Payable Senior Officer

Position: Accounts Payable Senior Officer

Reports to: Accounts Payable Team Lead

Department: Accounting and Finance

Status: Full-Time

Location: Chennai

DBM Vircon: Who are we?

Through 2016 and 2017, our parent company DBM Global acquired the top 3D modelling and detailing brands within the industry namely PDC, BDS and CandraftVSI. These brands, with a combined experience of more than 140 years, were brought together under DBM Vircon to fully leverage the synergies, knowledge, and experience of the group.

Today, we have operations across four continents in eight countries forming one of the most comprehensive and sophisticated 3D Modelling, Detailing and Digital Engineering companies in the world.

From the initial design phase, progressing through detailing to construction, commissioning, operations, and maintenance, DBM Vircon are able to go beyond traditional design/detailing services to deliver full lifecycle solutions.

By leveraging our expertise with the latest 3D modelling technologies and processes, we give transparency to critical path activities, allowing project stakeholders to make better-informed decisions during the design, pre-construction planning and execution phases, across all sectors and industries, including:

• Mining
• Oil & Gas
• Commercial
• Infrastructure
• Utilities
• Renewable Energy
• State & Local Government

Why work for DBM Vircon?

Cutting Edge Technology

Innovation in thought and tools (like Tekla, Prosteel, Revit, plant 3D, Navisworks, and iConstruct) are fundamental to our approach, and critical to the accuracy of the project.

Multi-Disciplined Approach

DBM Vircon regularly collaborates in multi-disciplinary teams and environments, working alongside engineers, fabricators, and civil teams to deliver the best possible outcome for the project.

Over 55 Years Experience

With experience on global projects since 1964, DBM Vircon has the expertise, systems, ad capabilities to deliver the entire project.

Global Presence

With offices around the world, we offer 24-hour support-when our Perth office closes, our London office opens. This means we can meet the tightest of schedules and mitigate delays.

What will you contribute? - Position Value Proposition

Businesses around the globe are moving towards maximizing their efficiencies by adopting a global off shoring model. DBM Vircon has a next-level advantage in this space today because of its global presence and its strong shared services centre in Chennai/Manila, not only from a cost arbitrage dimension but from the value these centres deliver. They drive consistency, efficiency, and process innovation across every region. An exciting opportunity has arisen within our finance team for an Accounts Payable Team Leader to be based in Chennai, India.

Finance as a function is a strategic business partner and not just a custodian of records and an administrative support function. The DBM Vircon finance Accounts Payable Team Leader lead shall provide support to all critical AP finance activities relating to procuring to pay, assist in providing all necessary information and data to internal audit, and also lead the local/global statutory audit and compliances for AP.

Responsible for meeting existing Accounts Payable deliverables and continuously improve processes through design simplification, innovation, and automation.

CORE RESPONSIBILITIES

Your responsibilities as Accounts Payable Senior Officer will include, but are not limited to, the following:

• Team support - Attend daily huddles and support Team Leader by executing assigned tasks. Ensure that SLAs are executed within the business guidelines.
• Invoice Processing Ensuring verification of invoices based on Checklist provided. Ensure appropriate approval is received based on the Delegation Matrix.
• Vendor and Supplier relationsBuilding and maintaining positive relationships with vendors and suppliers, handling inquiries, and resolving any issues related to invoices, payments, or discrepancies.
• New Vendor Onboarding and change update – Onboard new vendors utilizing the company’s process.
• Compliance and Internal Control – Ensuring compliance with company policies, procedures, accounting standards and regulations. Reviewing internal controls that prevent fraud and errors in the AP process.
• Non-PO-based invoice processing – Creating invoices in ERP, sending the invoice for approval in SharePoint, and ensuring the approval matrix is followed.
• Purchase orders: Create a PO based on inputs from the Business team and accounting for the vendor invoice matching with the PO.
• Credit Card Processing – Credit card review against company policy and processing the entries into the Business Central.
• Ensure compliance with statutory requirements relating to financial control, financial management and accounting are met on time (Direct and indirect taxes are entered/reviewed correctly).
• Contribution to analysing Procurement spend in different countries across different types of spend

ADDITIONAL DUTIES AND RESPONSIBILITIES

This position description is not an exclusive or exhaustive list of all job responsibilities and functions that a person in this position may be asked to perform. The above statements describe the general nature and level of work being performed. Duties and responsibilities can be changed, expanded, reduced or delegated by management to meet the business needs of the company.

CORE COMPETENCIES

• Attention to detail and analytical skills.
• Encourage a team-based work environment that leverages the expertise and knowledge of the team and nurtures a climate of collaboration, care and trust.
• Act always in accordance with the DBM VIRCON Code of Conduct.
• Able to report daily to team leader assessing against approved SLAs published by the business [Daily huddle/standup]
• Possess excellent written and verbal communication skills and experience in directly interacting with cross-functional teams across different geographies.
• Have previous experience working with overseas-based team members.
• Conflict Resolution Skills – Ability to manage and respond to disputes with vendors or internal teams efficiently

WORK EXPERIENCE

• At least 6+ years of experience in the complete function of P2P.
• MS Excel intermediate to advanced.
• Experience in P2P systems, expense claim applications, and Microsoft Business Central will be an added advantage.
• Working knowledge of Microsoft Dynamics Business Central ERP would be an added advantage.

WORK ENVIRONMENT

This is a global position. It is generally office-based, and we expect frequent remote communications with our global team members. Working longer days, including evenings, may be required for this position. The team member is required to work the Australian shift.

DBM Vircon is an Equal Opportunity Employer with an Affirmative Action Plan.