Senior Payroll Officer

Position: Senior Payroll Officer

Reports to: Payroll Manager and India Finance Manager

Department: Finance

Status: Full Time

Location: Chennai

Position Value Proposition

Responsible for processing of DBM Vircon Group payroll and associated tasks. This role involves ensuring accurate and timely payment of wages to employees, compliance with regulations and company policies, and maintenance of payroll records. The Senior Payroll Officer will also resolve payroll-related queries and discrepancies, collaborate with other departments, prepare journal entries, and prepare Balance Sheet reconciliations.

Core Responsibilities

• Payroll Processing
• Perform the end-to-end payroll process, including data entry, calculation of wages, deductions, and taxes, and processing payments.
• Present payroll reports to the Payroll manager for review a day before the due date of payment for payroll
• Present to Group Financial Controller and Chief Financial Officer once payroll is approved by Payroll Manager.
• Compliance and Reporting
• Stay up to date with relevant legislation and regulations governing payroll practices.
• Prepare and submit payroll-related reports to regulatory agencies.
• Assisted in audits and ensured all payroll records were accurate and accessible for audit purposes.
• Prepared payroll reconciliations, journals, and other payroll reports.
• Employee Support
• Ensure the SLA is met daily for responses and tasks assigned based on SLA Matrix
• Address payroll discrepancies and resolve issues in a professional and efficient manner.
• System Management and Improvement
• Ensure highest levels of confidentiality and report any system issues to the Payroll Manager.
• Other Responsibilities
• Encourage a team-based work environment that leverages the expertise and knowledge of the team and nurtures a climate of collaboration, care and trust.
• Act in the best interest of DBM Vircon at all times.
• Act at all times following DBM Vircon Code of Conduct.

Additional Duties and Responsibilities

This position description is not an exclusive or exhaustive list of all job responsibilities and functions that a person in this position may be asked to perform. Above statements describe the general nature and level of work being performed. Duties and responsibilities can be changed, expanded, reduced or delegated by management to meet the business needs of the company.

Core Competencies

• Strong understanding of payroll regulations, tax laws and compliance requirements.
• Proficiency in payroll software and MS Office applications, particularly Excel.
• Ability to prioritise tasks and manage time effectively in a fast-paced environment.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Demonstrates high integrity and trustworthiness and consistently honours ones commitments.
• Demonstrates initiative and a willingness to learn and continuously improve on performance.
• Able to work effectively in a small team, including sharing and transferring knowledge within the team.
• Able to consistently meet DBM Vircons needs.

Work Experience

• Tertiary qualifications in a relevant Business, Human Resources or Accounting field.
• At least 5-10 years experience working in Payroll role
• Calculating payroll for countries outside of Australia is an advantage
• Preferred Experience in handling payroll-related statutory compliances

Education/Training

• Bachelor degree or above in Accounting, Finance, or related fields

Specialised Knowledge – Certificates & Licenses

As outlined in the Core Competencies, an individual must have thorough knowledge and an advanced understanding of each competency outlined above in order to carry out the essential functions of this position.

Work Environment

This is a global position and is generally office based with an expectation of frequent remote communications with our global team members. Working longer days including evenings and weekends is required during the peak payroll periods for this position.

DBM Vircon is an Equal Opportunity Employer with an Affirmative Action Plan.

Team member is required to sign this document in the space provided below, acknowledging receipt, review and comprehension of this position description.

Thanks

People Team