Executive Assistant

To enable, execute and support the MD on daily basis seamlessly in projects and day to day activities
Tend and manages the calendar of the Executive vice president so there should be no missed of critical meetings within vertical and outside vertical
EV-President must be informed prior about his upcoming engagements with criticalness and requirements.
A recurring association with the direct reportee of the Executive Vice president to understand progress on critical issues
Act as a bridge of communication between the Executive Vice President C-suite level executives of external organizations
Prepare the Presentation on Monthly or Quarterly (as is when), for Board Directors, Managing Director and Deputy Chief Executive Officer on Operation vertical performance on each sub-unit
Associate with a respective team in critical projects for ongoing tracking, updates, and status
Align with Business and Vertical Heads to formulate strategic decks for Annual Operating Plan (ANNUAL OPERATING PLAN), Long Range Strategy (LONG RANGE STRATEGY), Ruminate, etc.
Executive Assistance should have to take up the project with in the vertical or outside the vertical (indirectly related to operations) in each quarter
Tracking and closing of actionable came during the meeting of the Board directors, MD review, and Operational Monthly Review
Ensure to publish the MOM and other content of meeting with MD desk, and Executive vice president
Need to Organize an Events of RnR, ANNUAL OPERATING PLAN download, LONG RANGE STRATEGY preparation, etc. Take of logistic and other component for having a successful event
Tracking of ANNUAL OPERATING PLAN projected cost of sub-units and highlighting to Executive Vice President - as in when
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
Prioritize emails and respond when necessary
Maintain various records and documents for company executive(s)
Coordinate work with other staff as needed; play a key role in the coordination of staff efforts both within and outside the department
Serve as a primary point of contact between the President Office, including helping to coordinate the work of the different groups and providing administrative support for governance meetings
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed
Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material
Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials

Major Challenges
Stakeholder management - should have the ability to manage all kinds of Personalities.
End-to-End organizing - Should have the ability to plan and execute the activity from scratch and take it up till closure
Problem-solving skill - should have fantastic problem-solving skills and physical abilities to resolve the problem at their hand.
Information Hub - they have mastered the act of eavesdropping, asking the right questions, and piecing bits of information together to obtain the correct answers.
Log their workday - write everything down and create a systematic paper trail to cover their schedule from start to end, just in case of an unexpected hiccup

Required Qualifications and Experience
a) Qualifications
MBA- Finance
b) Work Experience
5-7 years