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6 Avientek Jobs

Front Desk Executive

2-3 years

Bangalore / Bengaluru

1 vacancy

Front Desk Executive

Avientek

posted 15d ago

Job Description

Experience : Min 2-3 years of similar experience

Qualification : Any Graduation

Job Purpose : The principal responsibility of the Executive Front Office is to Management of the front desk.

Roles:

  • Welcoming and greeting the guests
  • In- charge of all front desk operations
  • Knowledge of call transferring, screening directing calls, good sense of holding customer on the phone and receiving the supply at the front end of the office.
  • Transferring calls to various departments
  • Responsible for dispatching couriers/mails and keeping a record of them
  • Coordination of ID and other visitor s cards
  • Distributing inwards documents received
  • Responsible for payments of bills
  • Responsible for booking of travel and hotels for the company as and when required
  • In charge of faxing documents to various locations on a timely manner
  • Maintaining regular reports such as office invoices, telephone bills, statements of bill submission to accounts dept. etc.
  • In charge of handling stationery items as per the requirement of various stores, branch office and head office.
  • Responsibility of keeping reception area neat, clean tidy. Awareness of staff movements
  • Preparing and sending e-mails, drafting/preparing letters/documents, and generating clerical data.
  • Uploading the notice board and coordinating for the repair of office equipment s as and when required.
  • Other important work as and when required by the reporting manager

Responsibilities:

  • Responsible to keep front office area free and clean. Awareness of movements
  • Attending all the incoming calls, responding to them, and transferring the call to the appropriate department.
  • Greeting and attending the visitors at the office
  • Maintenance of important documents, files, and records in an organized manner.
  • Providing assistance to the administration department.
  • Keeping all the stationary, first aid medicine, housekeeping items in the organization up to date and order for fresh stock. Registers maintenance for that
  • Responsible for supervising the housekeeping personnel and office boys, ensuring that they are attentive.
  • Responsible for conferring and coordinating with other departments
  • Handle petty cash
  • Making vendor payment online
  • Dispatching the outgoing couriers and share the tracking numbers to the respective persons

Skills Required:

  • Interpersonal skills - Good in communication in local language with English, Hindi and local languages. Pleasant in interaction with the guests an important skill for the said post
  • Multitasking - handling phones, dealing with visitors, and responding to staff requests requires the ability to juggle a variety of things at the same time
  • Knowledge in Computer - should have adequate knowledge in MS Office with Outlook to ensure the daily routine work can be done easily.
  • Knowledge of local language

Employment Type: Full Time, Permanent

Read full job description

What people at Avientek are saying

What Avientek employees are saying about work life

based on 3 employees
100%
50%
100%
Flexible timing
Monday to Friday
No travel
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Avientek Benefits

Free Transport
Child care
Gymnasium
Cafeteria
Work From Home
Free Food +6 more
View more benefits

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