Global Deployment Contracts Coordinator

Support the Global Deployment Team across all areas of responsibility, as needed. Including but not exclusive to the following:

• Customer and Partner onboarding with its associated compliance requirements.
• Perform all aspects of CLM (contracts lifecycle management), including filing and data entry and contract administration, whilst developing and supporting CLM best practices.
• Update and maintain contract database, including new contracts, all variations and corrections as well as existing contracts, including databases within the related intranet archives held by Legal.
• Possess the ability to review contract documentation for specific contract terms and negotiate the same under oversight.
• Study the requirements, duties and obligations of AVI-SPL under its customer contracts to ensure alignment of partners with AVI-SPL s obligations as well as its goals, internal requirements and industry regulations.
• Prepare contract change notices and/or variations and supervise contract executions in conformity to internal governance requirements and local statutes.
• Monitor contractor performance, including the reporting and status of contractor and owner deliverables, to ensure services conform to the contract requirements of our customers.
• Coordinate and assist in performance reviews with our partners and assist the Global Deployment Team in developing and maintaining relationships with independent customers and partners.
• Must possess the ability to work with operations, finance, credit, Risk, Procurement, IT, HR and legal as required to manage the internal review and approval process.
• Route contract requests to Global Deployment and/or Legal team members as appropriate
• Monitor Compliance of contracts and reporting to internal Business units.
• As needed, provide guidance on contract matters to other operational staff, including training to contract administrators and other employees in contracting practices and procedures
• Global Deployment and Contract process documentation and communication, including content development and distribution as well as global process support and data
• Assist Intl, Global Deployment Manager and VP, Global Deployment and Legal Team with strategic initiatives including special projects as needed.

Skills and Abilities

• Knowledge of maintenance or service contracts ideally in an IT or similar environment
• Ability to expertly organise, prioritise and manage multiple tasks with a high degree of accuracy
• Must pay exceptional attention to detail, ability to manage own time effectively, work and think independently, produce work of the highest quality, and meet deadlines consistently
• Ability to balance multiple tasks with changing

• Ability to work and think independently and meet deadlines
• Has strong negotiation and mediation skills
• Maintain high level of both written and oral communication with internal departments, external contacts
• Demonstrated ability to maintain strict confidentiality and handle sensitive matters with
• Excellent attention to detail
• Must have clear and professional communication skills (written and oral)
• Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization ideally across countries
• Demonstrate customer service focus and client communication skills
• Fluent in English (written and oral), additional languages a plus
• Able to work flexible hours
• Able to travel within country and internationally if required
• Knowledge of maintenance or service contracts ideally in an IT or similar environment
• Ability to expertly organise, prioritise and manage multiple tasks with a high degree of accuracy
• Must pay exceptional attention to detail, ability to manage own time effectively, work and think independently, produce work of the highest quality, and meet deadlines consistently

Education and/or Experience

Minimum of a High school Diploma or equivalent

• Minimum 5 years of experience with contract administrative
• Intermediate proficiency with demonstrated experience utilising office suite (Word, Excel, Powerpoint)
• Experience with both Sharepoint and Smartsheet experience
• Experience with Legal Documentation and Lifecycle.

Working Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines. The work environment is generally moderate in noise (inter-office conversations and computers/printers).


Physical Requirements
The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
 This position regularly requires employees to sit walk and stand; talk or hear both in person and by telephone; use hands repetitively to finger handle feel or operate standard office equipment

Direct Reports

 This position does not have any direct reports

Work Hours
AVI-SPL reserves the right to alter work hours and work location