Assistant Facility Manager

Overview

This role will a ssist the site Sr Operations Manager in operational activities supporting technical services, maintenance and operations, soft services, experience services, v endor management and finance. This role will oversee and manage the following roles: Facility Coordinators , Reception, Mail and the Workplace Ambassador.

This role will work closely with the Assistant Chief Engineers to ensure front of house and back of house activities are well coordinated and seamless.

Responsibilities

• Understand s the operational & technical requirements of the site and ensure that SLAS are met and current service agreemen t is maintained to provide services in compliance

• Complet es or supervi ses monthly Preventative Maintenance and field modifications. Overseeing basic troubleshooting, installation, maintenance, and repair on designated equipment throughout

• Ensures the scheduling of resources and all shifts for facility coordinators, reception, mail and workplace ambassador are covered

• Assist s with vendor management for maintenance of janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and others defined within the portfolio of respective sites.

• Manage s vendor purchase orders, invoices, and payments .

• Ensure s compliance with all health and safety, environment and risk management policies and procedures in conjunction with the Operations manager.

• Coordinate s internally with other teams which may include fitness, food services, security and capital projects.

• Supports Engineering , Operational and Soft Services procedures and roll out for site staff. Implement s existing and new energy and sustainability management programs to reduce the cost on utilities.

• Ensure s proper engineering documentation and adherence to the client s established change management controls.

• Perform s all work using the proper safety equipment and in a safe manner.

• Meeting Health Safety and Environment (HSE) and/or all other applicable regulatory / safety requirements on clients premises.

• Attend s site walk with management and client on weekly and monthly basis (Safety Champion Walk, Quality Audit Walk, Internal EHS site walk, etc.)

• Ensure alignment and compliance to established policies and standard operating procedures for the management of the clients critical environment monitoring (CEM).

• Assist the area/site manager to achieve or exceed financial targets and key performance indicators.

• Assist with the annual budgeting and quarterly forecasting processes for the site/s as well as prepare monthly spend reports (actual vs. budget, variance etc.)

• Actively support an environment of teamwork, co-operation, performance excellence and personal success.

• Proactively manage s the site operations team

• Maintain s daily communications with client to ensure resolution and proper follow-up on arising issues.

• Participate s in performance management program, and personal development planning

• Act s as an ambassador for JLL by behaving consistently with cultural and ethical requirements