Workplace Administration Executive/Associate

AECC Global is a leading education consultancy founded in 2008 with a global footprint in 16 countries and 58 cities and continually growing, AECC Global is an education and migration agency that is making waves internationally. Headquartered in beautiful Melbourne, we take pride in our commitment to helping our clients actualize their foreign education and immigration dreams with ethical, unbiased and honest guidance. Our 800+ staff members speak 21 different languages and have serviced students from over 40 different nationalities in the years that we have been in operation. 850+ top universities and schools globally have entrusted us as representatives, and we help students find their dream education in Australia, USA, UK, Canada, NZ and Ireland by guiding them in each step from course options, school selection, scholarships, credits, application process, visa grants, arrival and ongoing support making their overseas education journey as seamless as possible.

About the Role:

We are looking for a proactive and detail-oriented Administration Associate to manage and support day-to-day office operations efficiently. The ideal candidate will have 2-4 years of experience in administrative roles and will be responsible for maintaining office infrastructure, vendor coordination, and supporting our branches, head office and operational activities.

Key Responsibilities:

Office Upkeep Maintenance: Ensure the office premises are clean, organized, and well-maintained, coordinating with housekeeping and vendors as needed.

Inventory Management: Oversee pantry supplies, office stationery, housekeeping materials, and company assets.

Vendor Coordination: Liaise with external vendors to ensure timely service and maintenance.

Daily Operations: Purchase and manage daily office needs, such as meals/snacks, and serve them as required.

Meeting Calendar Management: Make necessary arrangements for leadership meetings, client visits, manage schedules, and assist in team activity coordination.

Documentation Filing: Maintain records, file documents, and ensure organized data storage on computers.

Support: Assist in misc marketing and HR activities, like printing of marketing collaterals, bulk HR collaterals like recognition certificates etc.

Manage a team of office assitants: This role will also manage the roster and schedule of office assistants in the premises.

Equipment Maintenance: Coordinate repair and maintenance of office equipment to ensure seamless operations.

Qualifications Skills:

Bachelor s degree in any discipline.

Experience: 2-4 years of experience in administrative or operational roles in a corporate setting.

Technical Skills: Proficiency in MS Office (Word, Excel, Outlook) and familiarity with productivity tools.

Communication: Excellent oral and written communication skills in English.

Organizational Skills: Strong attention to detail, time management, and the ability to multitask effectively.

Interpersonal Skills: High emotional intelligence, customer empathy, and a collaborative mindset.

Proactive Motivated: A self-starter with the energy to thrive in a fast-paced environment.

What We Offer:

A dynamic and collaborative work environment.

Opportunities for skill development and growth.

Competitive compensation and benefits package.

Exposure to cross-functional operations and team-building activities.