Finance Manager

Duties:

1. Finance & Accounts:

• To ensure the overall Financial Management of SEI India.

• To ensure strict compliance with FAIRMEDs management standards and procedures and train staff accordingly.

• To ensure strict compliance of Indian laws in relation to finances and train staff accordingly.

• To forecast cash flow positions and available funds for investment, operational expenses and program related activities.

• To review, Monitor & Account monthly fund requirements for both Country Office (CO) & Fundraising Unit (FRU) offices based on the approvals sought from the Dep. Head s.

• To ensure processing of invoice, salaries, travel claims and other vendor payments for the SEI India and its units.

• To ensure accurate, complete and timely accounting.

• To monitor and report to the Executive Director (ED) and Chief Operating Manager (COM) the local income generated by the fundraising unit.

• To prepare the financial reporting and other reporting formats of HQ and donors and submit the same as per requested periodicity in an accurate and complete manner, including a short summary of the major points to consider per mail.

• To report to the management on variances from the established budget, and the reasons for those variances.

• To engage in ongoing cost reduction analyses in all areas of SEI India s Country Operations.

• To create additional analyses and reports as requested by CC.

• To advise SEI after analyzing the relevant and recent financial public policies, especially for NGOs in India such as the FCRA.

• To keep the SEI finance manual up to date and make adaptations as needed and in concurrence with Indian laws and policies.

• To maintain an asset register and ensure an annual inventory.

• To prepare the accounts and relevant reports and documents for the external and internal audit and plan and assist to the audit of the SEI country office, FRU units and all projects implemented by SEI.

• To ensure the implementation of the recommendation of the auditors.

• To support the planning or plan (in case the projects cannot provide an auditor that suffices SEIs requirements) of the external financial audit of the project partners; monitor and support the projects for the implementation of the recommendation of the auditors.

1. Budgeting:

• To manage budget process and consolidation of budgets for supported projects, as well as for SEI CO and FRU.

• To supervise the grant application from projects supported and controlling the same.

• To control the funds flow from funding agency to NGO partner projects and direct projects.

• To lead the benchmarking exercise every second year in close coordination with National Program Manager and the Consultant, as long as SEI still supports OBA services.

• To coordinate the yearly budget process of SEI CO and FRU as well as for the (multiyear-) budget process of SEI projects, new SEI program interventions and SEI project supplements in consultation with associates and if necessary to interact with project partners.

• To work on the finalization of the yearly plan of operations (budgets) of SEI CO, SEI projects, new SEI program interventions and SEI project supplements in consultation with associates and if necessary to interact with project partners.

• To carry out validation on funds utilization vis- -vis the activities implemented and to prepare comprehensive controlling reports of the results and findings (this includes the quarterly OBA monitoring exercises).

1. Statutory Compliances:

• To ensure accurate, complete & timely financial reporting to the Income Tax Department, Ministry of Home Affairs (MHA), & TRAI

• To liaise with auditors to complete audit in time

• To be responsible for all tax affairs (In-charge for recovery & remittance of tax and issue necessary returns on the same) as stipulated by the Government of India (GoI).

1. Financial Management of ILEP Consortium

• To assist in finalizing SEI s financial contribution to ILEP India

• To prepare the quarterly cash forecast and transfer to ILEP Coordinator To prepare the quarterly utilization report

1. Other Responsibilities:

• To extend necessary support to the Fundraising Unit and ensure internal controls are complied with.

• To ensure systematic filing/ documentation of records.

• To manage a team of accountants and engage in regular formal interactions with the accountants.

• Periodic liaison with HQ and pro-active informing of HQ about ongoing major processes, status updates and the like.

• To undertake other duties as required by ED or HQ.

• To work flexibly with other members of the team.

To contribute to the development of the SEI/FM country program strategy and to the development of new projects as required

Person Specification:

Qualification & Experience:

• Post-graduation in business administration, specialized in Finance

• Chartered Accountant or Cost Accountant

• 5- 7 years of experience in similar field and in reputed institution

Essential

• Proficiency in financial accounting & reporting, including usage of Tally software and analysis and interpretation of financial statements.

• Experience in Management accounting including audits, budgeting, forecasting, monthly reporting

• Proven ability for implementing and monitoring financial controls and controlling.

• Staff management & HR experience

• Knowledge of legal and personnel issues

• Familiar with FCRA (Foreign contributions regulations Act)

Skills

• Have excellent interpersonal and communication skills

• Have strong influencing and leadership skills to work independently.

• Previous experience in deriving costs for health services will be an added advantage.

• Have excellent planning, organizational and time management skills

• Be resilient and able to work well under pressure, prioritize a heavy workload, have proven planning skills

• Have experience of motivating & developing teams including performance management & appraisals

• Competent with Information Technology

• Have a high degree of integrity, tact and diplomacy

Languages-Must

English & Hindi, Knowledge of other Languages an added advantage