Studio Project Manager

Project Managment Appropriately triages new requests within their time zone and communicates with stakeholders and internal teams as needed to ensure understanding and receipt of complete information to begin project work, and sets timing and/or follow-up expectations

Manages assigned projects to ensure flawless execution, quality control and timely release of deliverables to meet deadlines

This includes, but is not limited to, coordination and meeting with internal teams, assessment and communication of project requirements, file pick-up direction and folder set-up, reviewing proof edits and stakeholder feedback, and adhering to internal processes and direction

Proactively coordinates with Account Services, Studio Leads and stakeholders to maintain and communicate project statuses and connect on needs or issues in a timely manner

Helps avoid delays in client feedback by utilizing effective reminder tactics as well as proactively escalating and addressing issues where timelines are in jeopardy or other information is needed in order for the Art Department team to proceed as scheduled

Resource Allocation/Planning Allocates resources for all Studio Team condition projects spanning multiple time zones in service of the Global Resourcing model and expectations

Follow-up to ensure these expectations are met through regular updates and clear communication across Studio Resource Leads and Account Services, as required

Proactively re-allocates tasks and proofs as needed to prioritize the function of the Global Resourcing model and optimize resources and project timing

Maintains a nuanced understanding of Studio Team resource skillsets/shortcomings to optimize appropriate task allocation

Proactively monitors availability, risks, capacity constraints, and outages, ensuring balanced priorities and solving for or escalating impacts to projects

Along with Studio Leads, responsible for proofreader team resource oversight and utilization; the proofreader role allocation is shared between Core and Studio teams

Project Managment Appropriately triages new requests within their time zone and communicates with stakeholders and internal teams as needed to ensure understanding and receipt of complete information to begin project work, and sets timing and/or follow-up expectations

Manages assigned projects to ensure flawless execution, quality control and timely release of deliverables to meet deadlines

This includes, but is not limited to, coordination and meeting with internal teams, assessment and communication of project requirements, file pick-up direction and folder set-up, reviewing proof edits and stakeholder feedback, and adhering to internal processes and direction

Proactively coordinates with Account Services, Studio Leads and stakeholders to maintain and communicate project statuses and connect on needs or issues in a timely manner

Helps avoid delays in client feedback by utilizing effective reminder tactics as well as proactively escalating and addressing issues where timelines are in jeopardy or other information is needed in order for the Art Department team to proceed as scheduled

Resource Allocation/Planning Allocates resources for all Studio Team condition projects spanning multiple time zones in service of the Global Resourcing model and expectations

Follow-up to ensure these expectations are met through regular updates and clear communication across Studio Resource Leads and Account Services, as required

Proactively re-allocates tasks and proofs as needed to prioritize the function of the Global Resourcing model and optimize resources and project timing

Maintains a nuanced understanding of Studio Team resource skillsets/shortcomings to optimize appropriate task allocation

Proactively monitors availability, risks, capacity constraints, and outages, ensuring balanced priorities and solving for or escalating impacts to projects

Along with Studio Leads, responsible for proofreader team resource oversight and utilization; the proofreader role allocation is shared between Core and Studio teams

Bachelor s degree in marketing, Business Administration, or related field

Minimum 3 years relevant project management in a creative agency setting, with a proven track record in resource management and project prioritization

Professional and conversational fluency in English is a must, with proven client-facing communication and soft skills, both written and verbal

Proficiency in project management and resourcing software, Workfront preferred

The ability to work independently with minimal supervision and within a collaborative team environment is required

Experience working with creative teams in the financial or insurance industry is a plus

Production, design or other applicable background experience is preferred

Unflappable organizational, time management and problem-solving skills

Track record of proactive initiation and solution-oriented approach to challenges

A team player who works respectfully with the global Art Department team members

Next-level attention to detail with an ability to manage many projects and priorities at once

Possesses a flexible approach to change; works effectively in a variety of situations; constantly seeks improvements

Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds

Introduction We believe that every candidate brings something special to the table, including you! So, even if you feel that you re close but not an exact match, we encourage you to apply

We d be thrilled to receive applications from exceptional individuals like yourself

Gallagher, a global industry leader in insurance, risk management, and consulting services, boasts a team of over 50,000 professionals worldwide

Our culture, known as The Gallagher Way,is driven by shared values and a passion for excellence

At the heart of our global operations, the Gallagher Center of Excellence (GCoE) in India, founded in 2006, upholds the values of quality, innovation, and teamwork

With 10,000+ professionals across five India locations, GCoE is where knowledge-driven individuals make a significant impact and build rewarding, long-term careers

Overview The Studio Project Manager supports Gallagher s Art Department, a global in-house creative agency, by actively managing assigned projects and coordinating various resources to uphold project timing expectations and optimize utilization of available resources

This role serves as an integral bridge to ensure projects, tasks and resource allocations move fluidly across multiple time zones and teams to prioritize the Global Resourcing model that enables timely execution of projects

With a deep understanding of talent pool skillsets and Art Department project workflows and systems, the Studio Project Manager proactively contributes to overall team efficiency and adherence to quality and timing standards

As a representative of the global Art Department in support of time zones where an Account Manager is not aligned, this role is a key driver in maintaining our high standards of meeting or exceeding stakeholder expectations and providing prompt, clear communication on projects

How youll make an impact Project Managment Appropriately triages new requests within their time zone and communicates with stakeholders and internal teams as needed to ensure understanding and receipt of complete information to begin project work, and sets timing and/or follow-up expectations

Manages assigned projects to ensure flawless execution, quality control and timely release of deliverables to meet deadlines

This includes, but is not limited to, coordination and meeting with internal teams, assessment and communication of project requirements, file pick-up direction and folder set-up, reviewing proof edits and stakeholder feedback, and adhering to internal processes and direction

Proactively coordinates with Account Services, Studio Leads and stakeholders to maintain and communicate project statuses and connect on needs or issues in a timely manner

Helps avoid delays in client feedback by utilizing effective reminder tactics as well as proactively escalating and addressing issues where timelines are in jeopardy or other information is needed in order for the Art Department team to proceed as scheduled

Resource Allocation/Planning Allocates resources for all Studio Team condition projects spanning multiple time zones in service of the Global Resourcing model and expectations

Follow-up to ensure these expectations are met through regular updates and clear communication across Studio Resource Leads and Account Services, as required

Proactively re-allocates tasks and proofs as needed to prioritize the function of the Global Resourcing model and optimize resources and project timing

Maintains a nuanced understanding of Studio Team resource skillsets/shortcomings to optimize appropriate task allocation

Proactively monitors availability, risks, capacity constraints, and outages, ensuring balanced priorities and solving for or escalating impacts to projects

Along with Studio Leads, responsible for proofreader team resource oversight and utilization; the proofreader role allocation is shared between Core and Studio teams

About you Bachelor s degree in marketing, Business Administration, or related field

Minimum 3 years relevant project management in a creative agency setting, with a proven track record in resource management and project prioritization

Professional and conversational fluency in English is a must, with proven client-facing communication and soft skills, both written and verbal

Proficiency in project management and resourcing software, Workfront preferred

The ability to work independently with minimal supervision and within a collaborative team environment is required

Experience working with creative teams in the financial or insurance industry is a plus

Production, design or other applicable background experience is preferred

Unflappable organizational, time management and problem-solving skills

Track record of proactive initiation and solution-oriented approach to challenges

A team player who works respectfully with the global Art Department team members

Next-level attention to detail with an ability to manage many projects and priorities at once

Possesses a flexible approach to change; works effectively in a variety of situations; constantly seeks improvements

Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds