Document Controller

Role & responsibilities

• Ensure documentation requirements defined within the PO contract, are properly incorporated into the engineering deliverables
• Review vendor documentation specifications
• Listing out the required documents and documenting the project details
• Submission of documents, vendor schedules, data books & transmittals
• Tracking pending documents through weekly progress reports
• Notifying and coordinating with internal & external interdisciplinary interfaces, taking appropriate action on pending documents
• Maintains documentation records & updates project status
• Investigates and responds to corrective actions related to documentation control
• Manage and facilitates communication across the engineering facets to ensure the project objectives and documentation milestones are met
• Preparing documentation packages for 3rd party inspections
• Requesting and aligning 3rd party inspections visits with project schedules
• Direct customer support via telephone and email
• Enter new clients into company ERP
• Reviewing and filling in Supplier Qualification documents
• Support Commercial department with reviewing sales mail
• Prepare and submit shipping consignment documentation
• Prepare and submit custom clearance documentation
• Chase and close out backlog orders

Preferred candidate profile

• Three to five years documentation working experience, which have been acquired working as a document control within an engineering manufacturer or a company with project documentation duties
• Fluent speaking & writing in English a must
• Experience or knowledge of an electronic document control systems an advantage
• Strong multi-tasking, organizational and time management skills
• Excellent internal & external verbal and written communication skills
• Good working knowledge with Microsoft Word/Excel/Outlook & ERP systems