Alankit - Company Secretary - Secreterial Division (5-9 yrs)

Job Description:

The Company Secretary is responsible for the efficient administration of a company, particularly with regard to ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the Board of Directors are implemented.

We are looking for a compliance officer Someone who have good knowledge of Secreterial Compliances & Surveillances and having experience at-least 10 years.

Role & Responsibility:

- Report to the chairman and often liaise with board members.

- Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.

- Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.

- Provide legal, financial, and/or strategic advice during and outside of meetings.

- Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.

- Maintain statutory books, including registers of members, directors, and secretaries.

- Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.

- Liaise with external regulators and advisers such as lawyers and auditors.

- Implement processes or systems to ensure good management of the organization.

- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.

- Shall directly report to the Securities and Exchange Board of India, Stock Exchanges, Registrar of Companies, etc. , and investors on the implementation of various clauses, rules, regulations and other directives of these authorities.

- Shall be responsible for filing the information in the CorpFiling system/ Electronic Data Information Filing and Retrieval (EDIFAR) System or any other platform as may be mandated by SEBI from time to time.

- Shall monitor the designated e-mail ID of the grievance redressal division which shall be exclusively maintained for the purpose of registering complaints by investors.

- Shall be co-coordinating the activities with Underwriters, Registrars, Bankers and other intermediaries.

- Ensure Adherence to all Board Procedures relating to resolutions concerning the IPO/FPO and ensuring the consent of the shareholders has been taken.

- Conformity with Articles of Association with the Securities Contracts (Regulation) Act, 1956 and other Compliance of various laws, rules and regulations relating to Issue of Capital and Disclosure Requirements.

- Applicable rules and regulations

- Compliance with Listing Conditions specified under SEBI Act, SCRA and the rules made there under and those specified by Stock Exchanges.

- Quarterly / annual / periodical compliances under listing agreement like shareholding pattern, corporate governance, various certification, public notice for Board meeting, AGM, etc.

- BSE, NSE, SEBI Compliances on their new online systems like SCORES, NEAPS, CORPFILINGS, etc.

- Due diligence as per RBI norms.

- Updating on refund account (IPO), dividend accounts balances.

- Dispatch of Annual Report to the Shareholders / Stock exchanges and any other authorities on request received.

- Organize Board Meetings, Committee Meetings, AGMs, EGMs as required under Companies Act involving issuance of notices, drafting agenda documents, recording minutes, keeping track of all action points of the meetings & taking appropriate/timely actions/steps.

- Coordination with Directors and Shareholders/representatives.

- Maintenance of all statutory registers, records and other documents.

- Shall be handling the compliance of Financial, e-governance, healthcare & insurance sector

Desire Candidate Profile:

- Good communication, multi-tasking, and organizational skills.

- Someone who loves problem-solving and does not settle for any solution, but strives to find a better one.

- Candidate should have good knowledge of Microsoft Office (Excel & Word).

Qualification: CS & Graduation/Post Graduation in Commerce stream