alterDomus - Manager - Company Secretary (5-9 yrs)

- You will have the responsibility of building our new Company Secretarial department in India to act as a Central Operation location in support to other Alter Domus offices.

- You will be in charge of the oversight of a portfolio of corporate entities in various jurisdictions and will act as one of the main liaisons and point of contact for the offices that your team supports.

- You will assist the Company Secretarial senior leadership with the leading of the Company Secretarial team and be responsible for up-to-date technical knowledge and ensuring operational excellence is delivered to clients.

- You may assist and take over the internal governance for Alter Domus India.

YOUR RESPONSIBILITIES WILL INCLUDE:

- Be responsible for building and leading a team supporting other Alter Domus offices with their company secretarial tasks.

- Oversee the day-to-day company secretarial operations of the client entities based in foreign jurisdictions and the various transactions (including but not limited to incorporations, board/shareholders meetings, corporate changes, power of attorney etc.)

- Supervise the preparation of board and shareholders' meetings and ensure processes and turnaround are adhered to.

- Where required, assist the team with the set-up and/or take-on of new client structures including:. ensure a corporate services agreement is in place

- Review client structure charts, assess risks and due diligence required and coordinate our Compliance on-boarding process

- Ensure smooth transfer of the entities' data from the incumbent to Alter Domus (e.g, implement onboarding checklists or trackers);.

- Where required, correspond with portfolio of clients, board members, and liaise with third-party intermediaries such as banks, lawyers, accountants and tax advisors.

- Ensure entities statutory deadlines are met and statutory records, registers, systems etc. are kept in order.

- Collaborate closely with the Company Secretarial leaders of the offices that your team will support.

- Undertake management responsibilities for your team, including allocation of workflows, day to day HR functions, conducting appraisal processes etc.

- Support the senior management with group projects.

- Support with finance KPIs to include completing internal financial reports, ensuring timely timesheet completion, monitoring of out-of-scope work, tracking billing process and chasing debtors.

- Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs).

YOUR PROFILE:.

- Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one.

- You have at least 5 years of company secretarial experience (preferably in a professional financial services environment);.

- Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset.

- You are able to work across different time zones (to be agreed) and adapt to the other offices' working hours.

- You have an understanding of the Compliance/AML/KYC and risk management aspects.

- You possess team spirit and take initiatives.

- You possess good communication and management skills and are able to delegate work and supervise a team.

- You adopt a flexible and hands-on approach.

- You are organized with an eye for detail.

- Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus.