Executive Assistant To Director

Position Overview:
The Executive Assistant to the Director will provide high-level administrative and organizational support to the DMD, assisting with both day-to-day operations and long-term strategic initiatives in the real estate/Construction sector.
This individual will manage the DMD's calendar, coordinate meetings, handle confidential correspondence
Key Responsibilities:

1. Administrative & Executive Support:
• Manage and maintain the DMD’s calendar, schedule meetings, and coordinate appointments.
• Organize and prioritize emails, phone calls, and other correspondence, ensuring timely responses and follow-ups.
• Prepare, proofread, and edit documents, reports, presentations, and meeting materials
• Coordinate travel arrangements, including flight, hotel, transportation, and itineraries, for both domestic and international trips.
2. Stakeholder Management & Communication:
• Act as a liaison between the DMD and internal/external stakeholders
3. Meeting & Event Coordination:
• Schedule and organize internal and external meetings
• Prepare agendas, gather relevant materials, and take detailed meeting minutes when necessary.
• Follow up on action items and ensure timely execution of deliverables.
4. Confidentiality & Data Management:
• Handle sensitive business information with the utmost discretion and confidentiality.
• Maintain accurate and organized filing systems (both physical and digital) for key documents, contracts, and reports.
5. Other Duties:
• Support the DMD with ad hoc tasks as required.
• Provide back-up support to other senior executives and office staff as necessary.
• Additional support to other team if required

• Skills:
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication skills, both written and verbal, with the ability to interact confidently with senior leadership, clients, and external partners.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Asana, Trello).
• Knowledge of real estate market trends and the ability to quickly grasp key business concepts within the industry.
• High level of professionalism and discretion in managing sensitive or confidential information.
• Strong attention to detail and accuracy in all tasks and communications.