US Payroll - Client Specialist

Greetings from Access Healthcare!

Access Healthcare provides business process outsourcing and applications services, and robotic process automation tools to healthcare providers, payers, and related service providers. We operate from 19 delivery centers in the US, India, and the Philippines, and our 25,000+ staff is committed to bringing revenue cycle excellence to our customers by leveraging technology, emerging best practices, and global delivery.

Experience: 4+ years

Notice period: Immediate Joiners to 15 days

Shift Timing: U.S Shift 6:30 PM to 3:30 AM cab facility will be provided by the company pick up/ drop.

Location: Ambattur Estate, Chennai

Job Description

The ideal candidate will have in-depth knowledge of payroll processes, compliance with retirement account regulations, and benefits administration. This role requires expertise in performing accurate semi-monthly payroll processing, managing complex bonus structures, and ensuring quarterly and annual reconciliations are completed on time. The Payroll Specialist will also work closely with other departments to support a seamless payroll system while ensuring legal and regulatory compliance.

Roles & Responsibilities

• Accurately process semi-monthly payroll for salaried and hourly employees, ensuring timely and correct payments.
• Manage a variety of bonus structures, including performance-based, holiday, referral, and spot bonuses, among others, ensuring proper tax treatment and compliance.
• Ensure all deductions (e.g., taxes, benefits, retirement contributions) are correctly applied to payroll.
• Ensure accurate payroll and deduction calculations for new hires and terminated employees.
• Communicate with HR, CFO, VP Sales, and other leaders to ensure bonus calculation accuracy.
• Verify deductions for retirement accounts (401(k)), Health Savings Accounts, and Flexible Spending Accounts to ensure accuracy, timely contributions, and reporting.
• Work with HR and Accounting teams to maintain accurate payroll records related to retirement and benefits plans.
• Ensure timely filing of benefit-related documents and reports in compliance with federal and state regulations.
• EDI feed management and reconciliation with 401(k) and other benefit carriers.
• Maintain compliance with federal, state, and local tax laws, as well as regulations related to payroll, benefits, and retirement accounts.
• Prepare and submit all necessary filings related to taxes, benefits, and retirement accounts, including 401(k) filings and Form 5500.
• Stay updated on changes in tax codes, labor laws, and retirement plan regulations to ensure compliance.
• Conduct quarterly and annual reconciliations of payroll records, benefits contributions, and retirement accounts, ensuring accuracy and compliance with company policies and government regulations.
• Investigate and resolve any discrepancies found during reconciliations.
• Prepare payroll-related reports for management, accounting, and auditing purposes.
• Assist with year-end reporting including W-2 preparation, 1099 forms, and other required tax filings.
• Maintain and archive payroll, benefits, and retirement documentation in accordance with company policies and legal requirements.
• Collaborate with HR to provide support to employees regarding payroll inquiries, benefit deduction and contributions, retirement contributions, and tax-related questions.
• Communicate professionally in a timely manner with HR, CFO, SVP Finance, and other members of senior leadership as needed.

Kindly share your resume to dharshani.v@accesshealthcare.com or 9042747769 (Wats App only)