Company Secretary

Role & responsibilities

• Advising the board and senior management on compliance matters and best practices.
• Organizing and coordinating for board and committee meetings, including preparing agendas, minutes, and other meeting documentation.
• Independently handling of complete secretarial compliance at a company level including the Private/Public Companies of Promoter Group
• Maintaining registers and records as required by law (e.g., register of members, directors, etc.).
• Manage various corporate actions including but not limited to Dividend, Bonus, Rights Issue, etc.
• Filing various forms and documents with the Registrar of Companies (ROC) as required by company law and regulations.
• Ensuring compliances related to inter corporate borrowings and deposit related matters.
• Monitoring compliance with statutory and regulatory requirements applicable to the company.
• Handling administrative tasks related to corporate secretarial functions, such as maintaining statutory registers, filing systems, and corporate records.
• Coordinating with internal departments, external auditors, legal advisors, consultants, and other stakeholders as necessary.
• Organizing and coordinating for AGM/ EGM, including preparation of agendas, minutes, and other meeting documentation and handling post AGM/ EGM activities.
• Providing support and guidance to other departments on corporate governance and compliance matters.
• Keeping abreast of changes in company law, regulations, and best practices in corporate governance.
• Liaising with Statutory Auditor, Internal Auditor, Secretarial Auditor, Cost Auditor, etc. for timely completion of audits.
• To handle alterations to the Memorandum and Articles of Association.• Filing of applications, documents and other submissions with various Regulatory Authorities.• Drafting of opinions, if required.
• Liaising with various statutory authorities as and when necessary.Independently handling the secretarial work of Private Companies of Promoter Group
• Vetting of documents including but not limited to Secretarial, Banking, Finance, etc.*Ensure backing related compliances are done like mortgage , hypothecation, charge creation, registration, pari-passu, etc
• Filing of Charge related documents with Regulatory authorities.Handling the leagal matters and vetting of the documents, contracts, agreements and NDAs
• Procuring of DSC and completion of KYC of Directors of the Company.
• Ensuring compliances with respect to the Compliance Management Software and to prepare and place before the Board a report on the status of the same.
• Preparing MIS, tracker pertaining to secretarial compliances.
• Performing various other secretarial and legal task,CSR , related party compliances as required.

Preferred candidate profile:

* Candidate to be a member of Institute of Company Secretaries of India having a valid
Membership Number.

Interested candidates can share the updated resume on jyotsna.sable@aartipharmalabs.com with the following details:

1.Total years of exp:

2.Current CTC

3.Exp CTC

4.Notice Period:

5.Current Location: