Executive Assistant To Chairman

Preferred Male candidates.

Role & responsibilities:

Job Profile:

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage calendars, and diaries and set up meetings
• Organize events, functions, celebrations, etc.
• Make travel, accommodation & transportation arrangements, Visa processing
• Filing and retrieving corporate records, documents, and reports.
• Format information for internal and external communication memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Reading and analysing incoming and memos, submissions, and distributing them as needed.
• Performing office duties that include ordering supplies and managing all records database.
• Organize and maintain the office filing system

Preferred candidate profile:

1. Administrative Skills

• Calendar Management: Proficiency in scheduling and managing complex calendars, meetings, and appointments.
• Travel Coordination: Expertise in arranging domestic and international travel, including visas, itineraries, and accommodations.
• Documentation: Skilled in preparing, proofreading, and organizing reports, presentations, and correspondence.

2. Communication Skills

• Verbal and Written Communication: Exceptional ability to communicate clearly and professionally at all levels.
• Stakeholder Interaction: Confidence in liaising with senior executives, board members, and external stakeholders.

3. Organizational Skills

• Multitasking: Ability to prioritize and manage multiple tasks efficiently under tight deadlines.
• Attention to Detail: Ensuring accuracy and precision in all tasks, including documentation and scheduling.
• Time Management: Effectively managing the Chairman's time and commitments.

4. Confidentiality and Discretion

• Ability to handle sensitive and confidential information with utmost professionalism.
• Trustworthiness in dealing with high-level corporate and personal matters.

5. Problem-Solving Skills

• Critical Thinking: Ability to anticipate issues and proactively find solutions.
• Crisis Management: Remaining calm under pressure and managing unexpected challenges effectively.

6. Technical Proficiency

• Office Tools: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Digital Communication: Proficiency in using virtual meeting platforms (Zoom, Microsoft Teams).

7. Industry Knowledge

• Business Acumen: Understanding the business operations and priorities of the organization.
• Sector Expertise: Familiarity with the industry in which the organization operates.

8. Leadership and Interpersonal Skills

• Team Collaboration: Ability to work seamlessly with diverse teams and departments.
• Conflict Resolution: Handling interpersonal issues with tact and diplomacy.
• Adaptability: Adjusting to the Chairmans dynamic work style and organizational needs.

9. Project Management Skills

• Coordination: Managing special projects and ensuring timely completion.
• Event Planning: Organizing corporate events, meetings, and other engagements.

10. Language and Cultural Awareness

• Multilingual Ability: A strong plus, especially if dealing with National and international stakeholders.
• Cultural Sensitivity: Understanding and respecting cultural nuances in professional interactions.

Perks and benefits

Medical Insurance

Paid Leaves

PF.

Interested candidates please share your updated CV.

Contact Person.

Mr Aditya Pisal

+91- 9967262158

aditya.pisal@aaravglobal.in