Ptp Analyst

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10+ Ptp Analyst Interview Questions and Answers

Updated 26 Jul 2024

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Q1. Stages in PTP Cycle 1. Pre-purchase Vendor identification Vendor evaluation Vendor selection Vendor set-up 2. Purchase Purchase requisition Purchase order 3. Post-Purchase Receiving Invoice handling Invoice pro...

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Ans.

The PTP cycle consists of three main stages: Pre-purchase, Purchase, and Post-Purchase.

  • Pre-purchase stage involves vendor identification, evaluation, selection, and set-up.

  • Purchase stage includes purchase requisition and purchase order.

  • Post-Purchase stage consists of receiving, invoice handling, invoice processing, and payment processing.

Q2. What is SAP FICO SAP FICO is a central component for the financial module of the ERP solution from SAP FICO helps company to manage all there financial data, generate balance sheet

Ans.

SAP FICO is a central component of the SAP ERP solution for financial management, including managing financial data and generating balance sheets.

  • SAP FICO stands for SAP Financial Accounting and Controlling.

  • It helps companies manage financial data, track financial transactions, and generate financial reports.

  • SAP FICO integrates with other modules like Sales and Distribution (SD) and Materials Management (MM) for a comprehensive view of business operations.

  • It allows for real-t...read more

Q3. Source documents in P2P cycle Purchase Requisition Purchase order Goods Receipt Note Invoice verification Payment

Ans.

Source documents in P2P cycle include purchase requisition, purchase order, goods receipt note, invoice verification, and payment.

  • Purchase Requisition: Document requesting the purchase of goods or services.

  • Purchase Order: Document authorizing the purchase of goods or services.

  • Goods Receipt Note: Document confirming the receipt of goods.

  • Invoice Verification: Document verifying the accuracy of the invoice.

  • Payment: Document confirming the payment for goods or services.

Q4. What is Purchase order Purchase order is a commercial document prepare by buyer and vendor to a customer

Ans.

A purchase order is a commercial document issued by a buyer to a vendor to request goods or services.

  • It includes details such as quantity, price, delivery date, and terms of payment.

  • It serves as a legally binding contract between the buyer and the vendor.

  • Purchase orders help track and manage purchases, ensuring timely delivery and accurate invoicing.

  • Examples of purchase order software include SAP, Oracle, and QuickBooks.

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Q5. 2 way matching, what are the details available in Invoice, PTP SAP t.codes

Ans.

Two-way matching in PTP involves matching invoice details with purchase order and goods receipt in SAP t.codes.

  • Invoice details typically include vendor information, invoice number, invoice date, line items, quantities, prices, and total amount.

  • PTP SAP t.codes for two-way matching may include ME21N (create purchase order), MIGO (goods receipt), and MIRO (invoice receipt).

  • In two-way matching, the system compares the invoice against the purchase order to ensure quantities and pr...read more

Q6. Stakeholders in P2P Tree primary stakeholders are:- a. End user b. Purchaser c. Payer

Ans.

The three primary stakeholders in P2P are end users, purchasers, and payers.

  • End users are the individuals who will ultimately use the product or service being purchased.

  • Purchasers are the ones responsible for selecting and buying the product or service.

  • Payers are the individuals or entities who will provide the funds for the purchase.

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Q7. What is checked into 3 way match?

Ans.

In a 3 way match, the purchase order, invoice, and receiving report are checked to ensure they all match.

  • Purchase order details

  • Invoice details

  • Receiving report details

Q8. What is Direct and indirect expenses?

Ans.

Direct expenses are costs directly related to producing goods or services, while indirect expenses are costs not directly tied to production.

  • Direct expenses include raw materials, labor, and manufacturing costs.

  • Indirect expenses include rent, utilities, and administrative salaries.

  • Direct expenses can be easily traced to a specific product or service, while indirect expenses support the overall business operation.

  • Direct expenses are variable costs, while indirect expenses are ...read more

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Q9. What is AP, state its process?

Ans.

AP stands for Accounts Payable, it is the process of managing and recording all outgoing payments for a company.

  • AP involves receiving and verifying invoices from vendors

  • Processing payments to vendors in a timely manner

  • Reconciling accounts payable transactions

  • Maintaining accurate records of all transactions

  • Ensuring compliance with company policies and procedures

  • Example: Receiving an invoice from a supplier, verifying the details, processing the payment, and recording the trans...read more

Q10. What is Purchase order?

Ans.

A purchase order is a document issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services.

  • A purchase order is a legally binding document

  • It outlines the details of the products or services being purchased

  • It includes quantities, prices, delivery dates, and terms of payment

  • It serves as a record of the transaction between the buyer and seller

Frequently asked in,

Q11. What is reconciliation?

Ans.

Reconciliation is the process of comparing two sets of records to ensure they are in agreement and accurate.

  • Reconciliation involves identifying discrepancies between the two sets of records.

  • It is commonly used in financial accounting to ensure that the company's financial statements are accurate.

  • Reconciliation can also be used in other areas such as inventory management and bank statements.

  • Examples include reconciling bank statements with accounting records and reconciling in...read more

Q12. What is 3 way match?

Ans.

3 way match is a process in procurement where the purchase order, goods receipt, and invoice are matched to ensure accuracy.

  • Involves matching the purchase order with the goods receipt and invoice

  • Ensures that the quantity, price, and terms on the invoice match the purchase order and goods receipt

  • Helps prevent overpayment or payment for goods not received

  • Common practice in accounts payable to verify transactions

Q13. What is depreciation and types

Ans.

Depreciation is the allocation of the cost of an asset over its useful life.

  • Depreciation is a non-cash expense that reduces the value of an asset over time.

  • Types of depreciation include straight-line, double declining balance, units of production, and sum-of-the-years-digits.

  • Straight-line depreciation allocates an equal amount of depreciation expense each year.

  • Double declining balance method accelerates depreciation in the early years of an asset's life.

  • Units of production me...read more

Q14. Examples of indirect expenses?

Ans.

Indirect expenses are costs that are not directly tied to the production of a specific product or service.

  • Overhead costs such as rent, utilities, and insurance

  • Administrative expenses like salaries for non-production employees

  • Marketing and advertising expenses

  • Depreciation of assets

  • Interest on loans

Q15. What is PTP explain

Ans.

PTP stands for Procure-to-Pay, which is the process of requisitioning, purchasing, receiving, paying for, and accounting for goods and services in a business.

  • PTP involves the entire cycle of purchasing goods and services, from requisition to payment.

  • It includes activities such as creating purchase orders, receiving goods, approving invoices, and making payments.

  • PTP helps streamline the procurement process, improve efficiency, and ensure compliance with company policies and re...read more

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