10+ Administration Staff Interview Questions and Answers

Yes, I am familiar with the types of materials we use and purchase for administration purposes.

• I am familiar with office supplies such as paper, pens, folders, and envelopes.

• I also handle purchasing of equipment like computers, printers, and furniture.

• I work closely with vendors to procure necessary materials at competitive prices.

The schedule is the set hours and days you will work, while the KPI (Key Performance Indicator) is the specific goals or targets you are expected to meet.

• Schedule typically includes start and end times, days of the week, and any breaks or shifts.

• KPIs are measurable goals such as number of tasks completed, accuracy rates, or customer satisfaction scores.

• Example: Schedule may be Monday to Friday, 9am to 5pm with a 1-hour lunch break. KPI may be to process 100 invoices per day w...read more

Purchase refers to the act of buying goods or services in exchange for money or other forms of payment.

• Purchase involves acquiring goods or services in exchange for money or other forms of payment

• It is a transaction where a buyer pays a seller for a product or service

• Purchase can be made in person, online, or through other means such as phone or mail order

Yes, I assist teachers in preparing papers by providing administrative support.

• I provide teachers with necessary forms and templates for paper submissions.

• I help teachers organize and file papers in a systematic manner.

• I may proofread and edit papers for teachers before submission.

• I assist in coordinating deadlines and reminders for paper submissions.

• I offer technical support for formatting and printing papers.

Yes, I have experience in SAP and ERP systems.

• Implemented SAP modules for inventory management

• Utilized ERP software for streamlining financial processes

• Trained colleagues on SAP functionalities

My typing speed is 70 words per minute.

• I have a typing speed of 70 words per minute.

• I am proficient in touch typing and can accurately type without looking at the keyboard.

• I have experience transcribing meetings and documents quickly and accurately.

• I have taken typing tests in the past and consistently score above 70 words per minute.

Excel is a spreadsheet program developed by Microsoft that allows users to organize, analyze, and visualize data.

• Excel is used for creating spreadsheets, organizing data, and performing calculations.

• It has features like formulas, functions, charts, and pivot tables for data analysis.

• Users can also create macros to automate tasks and customize the appearance of their spreadsheets.

• Excel is commonly used in business, finance, accounting, and other fields for data management and ...read more

Yes, I have experience with SAP in previous administrative roles.

• I have used SAP for managing financial transactions and generating reports.

• I am familiar with inputting data, running queries, and troubleshooting any issues that arise.

• I have received training on SAP during my previous job at XYZ company.

• I am comfortable navigating the SAP interface and utilizing its various modules.

Proficient in MS Excel with advanced skills in data analysis, formulas, and pivot tables.

• Advanced knowledge of Excel functions such as VLOOKUP, SUMIF, and INDEX/MATCH

• Experience in creating complex formulas and macros to automate tasks

• Ability to manipulate and analyze large datasets using pivot tables and charts

• Familiarity with data visualization techniques to present findings effectively

Excel is a spreadsheet program used for data analysis, calculations, and organizing information.

• Excel is part of Microsoft Office suite

• It allows users to create and manipulate spreadsheets

• Functions and formulas can be used for calculations

• Data can be sorted, filtered, and analyzed

• Charts and graphs can be created to visualize data

• Excel is widely used in business, finance, and accounting

• Example: Creating a budget spreadsheet to track expenses