Documentation Executive

Responsibilities:

• Document Management:
  Organize, maintain, and manage all types of documents, ensuring they are up-to-date, easily accessible, and properly filed.
• Document Creation & Editing:
  Prepare, draft, and edit internal and external documents such as reports, contracts, presentations, and forms. Ensure accuracy, consistency, and clarity.
• Compliance & Record-Keeping:
  Ensure all documentation meets compliance standards and regulations. Maintain proper records for auditing purposes.
• Data Entry & Database Management:
  Input, update, and maintain accurate data in internal databases and filing systems. Ensure that all documentation is correctly stored and easily retrievable.
• Coordination & Collaboration:
  Collaborate with different departments to gather, verify, and organize documentation as required. Assist teams in retrieving relevant documents when needed.
• Report Preparation:
  Generate and format reports as requested by management, ensuring they are organized and presented clearly.
• Archiving & Filing:
  Oversee the archiving of old documents and maintain both physical and digital filing systems. Ensure that files are appropriately stored for easy retrieval.

Requirements:

• Experience:
  Proven experience in documentation management or administrative roles, with the ability to handle large volumes of documents.
• Skills:
• Excellent proficiency in MS Office (Word, Excel, PowerPoint, etc.).
• Strong attention to detail, organizational skills, and ability to work with minimal supervision.
• Familiarity with document management systems or tools.
• Strong written and verbal communication skills.
• Educational Qualifications:
  A Bachelors degree in any discipline (preferred but not mandatory).
• Time Management:
  Ability to handle multiple tasks efficiently and meet deadlines while maintaining high-quality work standards.

Desired Profile:

• Experience in working within a fast-paced environment where documentation accuracy is crucial.
• Ability to adapt to new software tools and technologies for document management.
• Knowledge of industry-specific documentation requirements is a plus (e.g., legal, technical, regulatory).