Project Finance Assistant

Project Finance

Provide efficient Project Finance services on a day to day basis; working on a portfolio of
projects (varying number of projects of different values at any given point in time)
For assigned project(s), manage and analyse the collection, recording, and allocating of project costs,
ensuring accurate project revenue recognition calculations, and communicating project financial
performance and profitability to project/program management
Responsible for lifecycle project accounting from creating project accounts in the ERP, to tracking
projects and project budget, validating invoicing, project close-out, and reconciling overall project
payables and receivables to project budgets
Partner with the Project Manager and project team to establish the project budget, updating budgets, and
making project accounting recommendations as needed when contract modifications or budget changes
arise
Assist with subcontractor set-ups in systems, subcontractor agreements a nd raising requisitions/POs in UBW
+ receipting invoices; sound knowledge of subcontractor policy and WSP s standard subcontractor/sub
consultancy agreements; work closely with Procurement team . This includes evaluating subconsultant
invoice submittals for accuracy.
Provide labour rates where required; transfers hours/expenses following company s policies/procedures
utilising shared services/GBS team
Initiate invoicing requests with the GBS team incl. all necessary supporting documentation; maintain
billing information to ensure correct submission of invoices and follow up with project team/client/WSP
AR on late payments
Monitor key indicators and proactively assist in resolving project exceptions in a timely manner to keep
overall exception count low (exceptions (not limited to): cost overruns, hard limits, costs but no budget,
(aged) WIP (positive/negative), aged AR)
Assist with other queries from the business as they arise (this may include informing them of the correct
contact person)
Verify contract and change order characteristics for projects that are small-medium-sized and/or of a
moderate-level of complexity, including reading and interpreting contract language, billing requirements,
modifications, purchase orders, and subcontract/consultant terms

Reporting and Analysis

Utilising ERP, Power Bi (and other tools as required) to produce (internal and/or external) reports on a
regular basis, analyse reports (cost trackers and other project specific reports) to monitor actual
expenditure vs. approved budgets; highlight any variances/issues to Project Managers and Commercial to
assist in minimising financial risk to the business
Investigate any variances or issues that may arise on a project and resolve with relevant support from other business sections (e.g. working closely with AP, AR, Procurement, HR and Payroll, Financial Systems
group)
Attend project-related meetings to inform the team regarding the current status of project financials,
articulating problem projects and following up on any identified actions as discussed
Assist with proposal costings where required
Create and submit client or panel reports related to projects

Compliance and Control

Ensure the project accounting and administrative setup is in accordance with revenue recognition policy ,
Delegation of Authority and compliant with SOX 52-109
Ensure Project data is accurate in UBW, including budgets, project credentials and WBS structure. Ensure
checks are in place for data integrity
Assist with internal and external audits, e.g. collate documentation within required timeframes, utilising
GBS to extract details
Adhere to the Project Accounting guidelines and other processes and procedures implemented across the
PFS team

Training and Development

Complete relevant and mandatory training
Knowledge of IMS and WSP procedures and policies to educate self and others; provide training to new
staff where required, e.g. assist with training new PFS team members, project teams in the use of UBW,
Power Bi, cost trackers etc.
Identifying/Suggesting Project Finance processes/procedures associated with projects;
share successes with the PFS team
Contribute to the Project Finance Team and actively share knowledge; chair team meetings
as required
Ensuring to stay up to date with the latest processes, policies, procedures and team updates by being an
active member on the Project Finance Teams page

Others

-- Flexible to work in shift timings for ANZ projects