Administrator - Proposal Support

WSP are seeking a highly organized and detail-oriented Proposal Administrator to join our Transport & Infrastructure team. The successful candidate will play a crucial role in the preparation, coordination, and submission of proposals for transport and infrastructure projects across the Middle East. This role requires collaboration with multidisciplinary teams to ensure the timely and accurate delivery of high-quality proposals.

Your new role, whats involved?

Proposal Coordination:
Manage the end-to-end proposal development process, including gathering necessary information, coordinating inputs from various departments, and ensuring adherence to client requirements and deadlines.

Document Preparation:
Compile and format proposal documents, ensuring they are complete, compliant, and professionally presented. This includes writing, editing, and proofreading proposal content as needed.

Information Management:
Maintain a comprehensive database of project descriptions, resumes, certifications, and other relevant documentation for use in proposals. Ensure all information is up-to-date and readily accessible.

Stakeholder Collaboration:
Liaise with technical experts, project managers, marketing, and other stakeholders to gather necessary information and insights for proposal development.

Compliance and Quality Assurance:
Ensure proposals meet client specifications, industry standards, and company quality requirements. Conduct thorough reviews and revisions to maintain high-quality submissions.

Logistics and Administration:
Handle logistics related to proposal submissions, such as printing, packaging, and delivery. Maintain records of submitted proposals and track outcomes for continuous improvement.

Wed love to hear from you if you have:

• Bachelors degree in Business Administration, Marketing, Communications, or a related field.
• Proven experience in proposal administration, preferably within the engineering or construction industry.
• Strong organizational and project management skills with the ability to manage multiple deadlines and priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and proposal management software.
• Attention to detail and a commitment to producing high-quality work.
• Familiarity with transport and infrastructure projects in the Middle East is highly desirable.