EA To Associate Director ( Male Candidates Only )

Key responsibilities:

1. Administrative Support
Managing the ADs calendar, scheduling meetings, and organizing appointments to optimize their time.
Handling correspondence, drafting emails, and preparing documents or presentations as requested.
Acting as the first point of contact for calls and messages to prioritize communications.
2. Meeting Coordination
Planning and coordinating meetings, including preparing agendas, taking minutes, and tracking follow-up tasks.
Assisting with project meetings by gathering information, consolidating updates, and ensuring deliverables are on track.
Managing travel logistics, including booking accommodations and preparing itineraries for business trips.
3. Project Assistance
Assisting with specific projects, conducting research, and preparing reports or data as required by the AD.
Coordinating with various departments to gather information, track project progress, and ensure timely updates.
Assisting in process improvement initiatives, maintaining documentation, and ensuring compliance with company standards.
4. Document and Data Management
Organizing and maintaining files and records, both electronically and in physical form.
Managing confidential information with discretion and ensuring secure document storage.
Preparing reports and presentations as required, often summarizing key points for quick review by the AD.
5. Communication and Liaison
Serving as a liaison between the AD and other team members, departments, or external stakeholders.
Representing the ADs office in communications, ensuring clear and accurate messages are conveyed.
Monitoring internal communication channels for updates, forwarding relevant information to the AD as needed.
6. Financial and Budget Assistance
Handling expense reports, tracking budgets, and managing invoices related to the ADs office.
Assisting in preparing financial documents, managing reimbursements, and ensuring budget adherence.
Conducting basic analysis on financial data when necessary to support ADs decision-making.
7. General Support and Special Projects
Providing any additional support needed, such as coordinating events, organizing team-building activities, or supporting employee onboarding efforts.
Handling special projects as assigned, ensuring deadlines are met, and following up on outstanding tasks.
Adapting to various needs, especially in high-stakes situations, to support the AD effectively.