Analyst, General Administration

Job Summary: The Facility Administrator is responsible for managing and overseeing the daily operations of the facility to ensure a safe, efficient, and functional environment. This role involves coordinating building maintenance, managing vendor relationships, handling office space, and ensuring compliance with safety regulations. The Facility Admin will work closely with the management team to enhance the workplace environment for employees and visitors.

Education - Any Bachelors

Key Responsibilities:

Facility Operations:

Oversee and manage the day-to-day operations of the facility, including office spaces, common areas, and storage areas.
Ensure the facility is clean, well-maintained, and compliant with safety and health standards.
Monitor and manage the upkeep of all building systems (e.g., HVAC, plumbing, electrical, and lighting).
Vendor and Contractor Management:

Liaise with contractors, service providers, and vendors for services like cleaning, landscaping, pest control, and repairs.
Review and manage contracts, ensuring services are performed as agreed.
Safety and Compliance:

Ensure adherence to health, safety, and environmental regulations.
Organize regular safety drills, inspections, and emergency response protocols.
Maintain records for compliance audits, safety inspections, and regulatory requirements.
Space Planning and Management:

Coordinate office space planning and furniture setup based on operational needs.
Track and manage space usage, assist with office relocations, and maintain office layout.
Budget and Financial Management:

Assist in developing and managing the facility budget, including controlling costs and tracking expenses.
Process invoices and ensure timely payment to vendors and service providers.
Inventory and Equipment Management:

Monitor inventory levels for supplies, equipment, and furniture.
Ensure necessary office equipment is functioning and coordinate repairs or replacements as needed.
Emergency Management:

Develop and implement emergency procedures, ensuring that staff are trained in emergency protocols.
Serve as the point of contact during facility-related emergencies, such as power outages, building evacuations, or natural disasters.
Customer Service Employee Support:

Serve as a point of contact for employees and visitors for facility-related requests, such as maintenance issues or office-related inquiries.
Ensure that facilities support employee productivity and comfort, addressing any concerns or issues promptly.