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16 VWR International Jobs

Assistant Manager - Tender

3-8 years

Gurgaon / Gurugram

1 vacancy

Assistant Manager - Tender

VWR International

posted 8hr ago

Job Description

The Opportunity
Under limited supervision, assist sales, customer service, proposal, and/or contract administration teams to provide accurate product or service quotes resulting in sales revenue to the organizationGenerate and communicate quotes for new and existing customersMaintain database of all estimates and quotesMay assist in negotiation of pricing and identification of alternatives for special and custom orders.
We are seeking an experienced Tender Management candidate to oversee and enhance our tendering processThe ideal candidate will identify opportunities, ensure timely tender submissions, monitor vendor registration, and meet pre-qualification criteriaThis role involves preparation and submission of comprehensive bid documents, ensuring compliance, and handling pricing on government portals.
This person shall be the point of contact for all Business Managers (internally) and Customers (external - Govt & Distributors) for any coordination and support required by them.
Role requirement
  • Opportunity Identification Actively seek and identify potential tendering opportunities while ensuring error-free preparation and submission of all bidsNew Tender Identification from various sources (Tender tiger, T247 , GeM, Dealers , Business Managers etc.)
  • Tender Submission Monitor the tender submission process to ensure adherence to guidelines and compliance requirementsTender registration on Tender tool and timely update on all evaluation status online on internal tender management tool
  • Bid Document Management Coordination to ensure all bid submission documents compiled, ensuring completeness and accuracy while adhering to customer timelinesCoordinating with all stakeholders (Internal as well as External like Legal, Regulatory, Financial/Accounts, Delivery, Administration/Operations, Officials of partners, end-clients etc.) for completion of bid deliverables
  • Commercial Review Evaluate the commercial aspects of bids, communicating any changes in requirements promptly and submit representations to Government authority whenever required for change recommendations including neutral specifications for wider participation
  • Tender Record Maintenance Maintain a comprehensive record of all tenders and bids on the Organization shared drive and tracking their outcomes and status w.r.t to various e-procurement portals.
  • Market Intelligence Analyze previous bids, conduct competitor analysis, and develop market intelligence to inform strategic decisions and better pricing strategies.
  • Financial Management Coordinate with the finance department for timely preparation of Earnest Money Deposits (EMD) and Performance Bank Guarantees (PBG) and ensuring timely follow-ups on refunds.
  • GeM Management Continuously monitor & strive to improve the companies Government eMarketplace (GeM) ratingsCoordinate with the GeM when required for new category creations, tender clarifications , BID submission , Catalogue upload etc.
  • Supporting team on filing the Rate contracts direct / indirect (via channel partners) and onboarding cum working with channel partner on direct bid deals on service fee model Active RC / Tender data record maintenance of shared drive.
  • Preparing custom Bid Plan and executing plans for regular monitoring of bid deliverables.
  • Follow-Up Monitoring Regularly monitor and follow up on Bank Guarantees (BG) and PBG submissions and Payment and Security Refund collections.
  • Vendor Registration Ensure timely vendor registration on government portals and maintain regular follow-ups related to tendering processes.
  • WIN loss analysis cum Competive market trend capture on basis of Quoted / Active tenders in the marketplace.
  • Must have experienced in Government E-Market Place, Driving Sales and business opportunities in the form of Government bids and tenders through GEM/ E-Procurement Portal.
  • Should be able to update product/service catalogue in GEM portal, Deletion or Updating of New product /Specification/prices.
  • Prepare all tender documents in the specific formats related to the bid submit the documents in stipulated time limits on the above-mentioned portals.
  • Good knowledge of Government Tender Online & Offline FillingShould have the knowledge of submission of Bids like Bunch Bid, Reverse Bid, Custom Bid and Normal Bid.
  • Coordinate with the respective officials and document the progress of the tender
  • Handling a high volume of customer enquiries floated under the GEM portal.
  • Successful , timely & flawless order execution (ensuring appropriate shelf life and pre-requisites) before shipment + liaison with Business and Tendering authority to get payment released against the executed orders and ensure end to end Quote to Cash process
  • Travel to Government sites across India wherever required considering Business viability & scope of business
Job Specification
  • Experience in product uploading, bidding, and pricing on the Govt portal
  • Good knowledge of Government E-Marketplace / various state & central public procurement portals.
  • Good Technical and Commercial evaluation skills.
  • Good Analytical & Negotiation skills.
  • Knowledge of the GFR rules and government procurement policies.
Qualification
  • Proven experience in tender management and bid preparation on both GeM & CPP Portals.
  • Strong understanding of government procurement processes and compliance requirements.
  • Excellent analytical, organizational, and communication skills.
  • Proficiency in relevant software and government portals.
  • The candidate should be Graduate (Preference - Commerce , Science , BBA)
Experience
  • Total Experience ranging between 7-12 yrs (Preferred 3 years experience in IVD / Biomedical / Medical Device Industry)
  • 5+ years in of rich experience in Bidding Process.
  • Excellent communications and written skills.
  • Self-motivated with an ability to work on designated Targets for the Governments Sales.
Location Gurugram, India
Additional Skills (If Any)
  • Good Communication Skills.
  • Ability to make MIS reports , MS Office
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classificationThey are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this positionAvantor is proud to be an equal opportunity employer.
Why Avantor?
Dare to go further in your career Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.

The work we do changes peoples lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisleIt enables medical devices that help a little boy hear his moms voice for the first timeOutcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.

We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and successAt Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world Apply today!
EEO Statement
We are an Equal Employment/Affirmative Action employer and VEVRAA Federal ContractorWe do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact informationRequests for accommodation will be considered on a case-by-case basisPlease note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
3rd party non-solicitation policy
By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditionsAvantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation
"

Employment Type: Full Time, Permanent

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What people at VWR International are saying

Assistant Manager salary at VWR International

reported by 13 employees with 12-15 years exp.
₹16 L/yr - ₹28 L/yr
160% more than the average Assistant Manager Salary in India
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What VWR International employees are saying about work life

based on 144 employees
56%
93%
87%
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Flexible timing
Monday to Friday
No travel
Night Shift
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VWR International Benefits

Free Transport
Team Outings
Cafeteria
Health Insurance
Job Training
Work From Home +6 more
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