Bid Executive

1. Identifying and reviewing tender documents, scope of works as per organization ineterest. 2. Checking feasibility of qualifications, financial criteria and raise queries with clients for Preparing & applying tender documents on various portals like e-tenders, e-procurement, Ariba & GeM etc. 3. Keeping track of EMD, Bank Guarantee/Security Deposit etc. 4. Maintaining of Action Plans for proper start-up of projects. 5. Establish and maintain supplier relationships by serving as single point of contact for contractual matters. 6. Upon receiving of Tender/Projects: - • Check pre bid qualification. • Send EMD request to BSPL finance for submission of same in bidding. • Details of manpower to be shared with HR for costing as per current compliances. • Details of Assets, Machinery, Equipments etc. shared with Procurement Deptt. For costing. • After getting input from above deptts. Prepare a competitive proposal for submission to client and submit the same on Portal. 7. Post Qualifying in Tender/Projects: - • Participate in Reverse Auction with our best/discounted prices. • Prepare for Negotiation Meetings and propose further best prices to Client after receiving request for the same. 8. Post Award of Contract activities like: - • Acceptance of LOA • Authorization Letter authorizing BSPL Officials to interact/coordinate, correspondence for signing of passes and bills etc. • Forwarding draft of Bank Guarantee to Finance deptt. For further necessary action. • Signing of agreement as per draft given in the tender document • Confirming the start date to the client/finance team with a copy to the Ops team at site. • EMD Refund: Upon submission of SD & PBG refund/release, EMD to be obtained from the client. 9. Nearing Completion of Contract: • Near to the maturity/completion of the contract, Contracts team to write to send a request/willingness to extend the contract to the client with %age of increase as applicable in the tender. 10. Post Contract Completion Action: • To take release of BG/SD deposited to the client, due procedure to be followed with inputs/documents duly provided to client. Bid Executive Duties & Responsibilities 11. Manage record keeping for all contract related correspondence and documentation: • Complete a check sheet for all the details of contract starting from Tender No., Bank Guarantee, Security Deposit, contract value, period of contract, escalation/descalation, extensions, no. of manpower, labour license etc. to be maintained in the contract file.