Executive Project Coordinator

Project Support and Coordination

Support the development and maintenance of project plans, schedules, and milestones for each phase of the project.

Coordinate across project teams to ensure tasks are clearly assigned and timelines are met.

Documentation and Reporting

Maintain and organize project documentation, including schedules, budgets, meeting minutes, risk logs, and progress reports.

Prepare Daily, weekly and monthly project status reports for review by the PMO Lead and Project Manager.

Ensure accurate documentation of key project decisions, action items, and project changes.

Risk and Issue Tracking

Identify potential risks and project issues, assisting in the development of mitigation strategies.

Maintain a risk and issue log, coordinating follow-up actions with relevant team members and tracking progress.

Stakeholder Communication

Serve as a point of contact for internal team members and external stakeholders, coordinating communication across departments and contractors.

Support team meetings by preparing agendas, summarizing discussions, and circulating follow-ups.

Manage regular communication updates, including scheduling and preparing project review meetings.

Resource and Budget Support

Track resource availability and assist in coordinating material delivery timelines with suppliers.

Monitor project expenditures against the budget, maintaining a cost-tracking sheet and providing regular budget updates to the PMO Lead.

Additional responsibilities:

• Plan, execute, and monitor projects from start to finish.
  
• Ensure timely completion of projects within budget constraints.
  
• Coordinate with cross-functional teams for effective project execution.
  
• Monitor project progress regularly and identify areas for improvement.
  
• Prepare MIS reports on a regular basis to track project performance.