HR & Admin Officer

Role & responsibilities

• Assist in the recruitment process by posting job ads, screening candidates, and coordinating interviews.
• Ensure a smooth onboarding process for new hires, including preparing contracts, orientation, and training.
• Maintain and update employee records in compliance with company policies and legal requirements.
• Ensure accurate and confidential documentation of employee personal details, contracts, appraisals, and attendance.
• Act as a liaison between employees and management, addressing employee concerns and promoting positive employee relations.
• Assist in resolving workplace issues and disciplinary actions as needed.
• Oversee inventory and procurement of office supplies, equipment, and consumables.
• Manage relationships with suppliers and ensure timely delivery and cost-effective purchasing.
• Ensure the office environment is well-maintained, clean, and conducive to productivity.
• Coordinate maintenance and repairs for office equipment, furniture, and infrastructure.
• Organize internal meetings, staff events, and company functions.
• Arrange travel and accommodation for staff as needed.
• Assist in the development and implementation of HR policies, procedures, and guidelines.
• Ensure company policies are communicated effectively to all employees.
• Prepare and maintain HR and administrative reports, including attendance records, employee performance summaries, and payroll data.
• Provide regular updates and reports to senior management on HR and administrative activities.
• Provide administrative support to senior management, including scheduling meetings, managing correspondence, and handling other administrative tasks as needed.
• Assist with documentation, filing, and data entry tasks related to HR and office management functions.