Admin Assistant- Audit firm (US)

Role & responsibilities

+ Proficient in the use of computers and with Microsoft Office and firm utilized software.

+ Prepare Adobe documents and other correspondence for Assurance Department as required.

+ Scan/log/mail and/or fax audit confirmations as requested; prepare second request confirmations as required, maintain log.

+ Proof, foot, Pdf and bind financial statements for review and issuance to clients.

+ Track all emailed letters and reports via mail log to ensure correct date is utilized for lockdown/archive purposes.

+ Assist employees who are working remotely with in-office needs

+ Other duties as assigned per delivery of requested materials.

+ Cross-train on receptionist and general office administrative duties as needed.

Preferred candidate profile

• Experience working with US teams or clients is preferred
• At least 3 years of relevant experience providing administrative support in a professional, office environment.
• Superior organizational skills, strong attention to detail, excellent time management skills, and commitment to deadlines.
• Must have a sense of urgency, be self-motivated, and team-oriented with a strong work ethic.
• Excellent Word and Excel skills
• Proficiency in Adobe Suite and Microsoft Outlook
• Ability to format documents and spreadsheets effectively and efficiently

Perks and benefits