HR Intern

We are looking for a dedicated and experienced Admin Executive, you will be responsible for managing and overseeing various Admin functions within the organization. Your role will involve providing leadership and guidance to the Admin dept., ensuring efficient operations, and supporting the overall success of the organization.

Profile HR Intern

Experience Fresher

Company Name Valenta AI Private Ltd.

Location - Bangalore, Karnataka, India

Key Responsibilities

Administrative Roles

• New facility setup, when required.
• Ensure smooth functioning of the existing facilities across locations on a day-to-day basis.
• Schedule and supervise maintenance repair work and assist with checking installation and servicing building equipment.
• Maintain stock levels and parts within budget.
• Ensure compliance with state and federal regulations and assist with energy management.
• Oversee security management of the facilities.
• Interaction & negotiation with vendors, contractors for procurement
• Support staff welfare activities
• Oversee and manage the day-to-day administrative operations.
• Office management & facilities maintenance.
• Lesioning with Govt. offices, banks, housekeeping & security agencies, vendor management, procurement, attendance mgt., manage employees file, organizing employees’ activities.
• Develop and manage the administrative budget, maintaining petty cash accounting. Monitor expenditures, identify cost-saving opportunities, negotiate contracts with suppliers, and ensure optimal resource allocation.
• Ensure compliance with relevant legal and financial requirements.
• Calculating taxes and submitting tax returns to comply with the law.
• Auditing financial documents to ensure they are accurate and maintaining the confidentiality of the financial data.

Human Resource Roles

• Maintain accurate employee records, including personnel files, attendance, and leave records.
• Assist in the development and implementation of HR policies and procedures to ensure compliance with labor regulations.
• Managing the Onboarding and Offboarding Process.
• Issuing Access Cards & ID Cards.
• Providing assistance to HR, Finance, and IT Departments as needed.

Facilities Management:

• Oversee office facilities and equipment, ensuring a safe and comfortable working environment for employees.
• Coordinate with vendors and service providers for maintenance and repairs as needed. Administrative Operations: Oversee and manage the day-to-day administrative operations, including office management, facilities maintenance, lesioning with Govt. offices, banks, housekeeping & security agencies, vendor management, procurement, attendance mgt., manage employees file, organizing employees’ activities, managing transportation & travel arrangements, ticket booking, and inventory control.

Budget Management:

• Collaborate with the finance department to develop and manage the administrative budget, maintaining petty cash accounting. Monitor expenditures, identify cost-saving opportunities, negotiate contracts with suppliers, and ensure optimal resource allocation.
• Records and Document Management: Establish and maintain efficient systems for records management, document control, and information retrieval. Ensure compliance with legal and regulatory requirements related to data privacy and information security.
• Stakeholder Communication: Serve as a primary point of contact for internal and external stakeholders, including senior management, employees, clients, vendors, and service providers. Manage communication channels and facilitate effective information flow across the organization.
• Compliance and Risk Management: Ensure compliance with applicable laws, regulations, and industry standards related to administrative functions. Identify and mitigate potential risks, implement security measures, and conduct periodic audits or reviews.
• Relationship Management: Build and maintain relationships with key stakeholders, including senior management, employees, external vendors, and service providers. Foster positive working relationships, address concerns or issues, and negotiate contracts or agreements when necessary.
• Continuous Improvement: Identify opportunities for process improvement, automation, and optimization within administrative functions. Analyze workflows, identify bottlenecks, implement best practices, and leverage technology solutions to enhance efficiency and productivity.

Qualifications

• Masters in Finance & Bachelor’s degree in commerce, Business administration, Management, or a related field (or equivalent experience)
• Excellent organizational and time management abilities
• Strong problem-solving and decision-making skills
• Excellent communication and interpersonal skills
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Proficiency in MS Office applications (Word, Excel, PowerPoint)
• Being accurate with numbers and having good quantitative skills
• Ability to communicate with clarity, both verbally and in writing
• Advanced knowledge of Microsoft Excel
  
  

The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. The candidate will be required to perform any other job-related duties when requested by any person authorized to delegate responsibility (i.e. Manager / Lead). All Duties and responsibilities