Company Secretary & Legal

Purpose of Job :

Responsible for Legal and Company Secretarial Function

Ensuring Good Corporate Governance

Qualifications :

• Company Secretary (ACS/FCS) and Law degree (LLB/BL) from recognized university,

• 10 years of experience in mid-size corporate at different levels in legal and company secretarial

department.

• 2 to 3 years of Listed company experience is a must.

• Thorough understanding of the Companies Act, SEBI regulations, and Listing regulations.

Principal Accountability:

1. Regulatory Compliance:

• Ensure compliance with the Companies Act, SEBI regulations, Listing regulations, and

other applicable laws and regulations.

• Stay abreast of changes in the legal and regulatory landscape and communicate updates

to the management team.

• Coordinate with regulatory authorities and external consultants to address compliance

related queries.

2. Company Secretarial Functions:

• Act as the primary point of contact for all company secretarial matters. • Organize and manage board and committee meetings, ensuring adherence to statutory

requirements.

• Prepare and maintain statutory records, registers, and documentation as required by

law.

• Facilitate the smooth functioning of the corporate governance framework.

3. Board Function Management:

• Coordinate with the Board of Directors and Committees to ensure effective functioning.

• Prepare and distribute board meeting agendas, minutes, and resolutions.

• Facilitate communication between the Board and senior management.

4. Director and Key Managerial People Interaction:

• Serve as a point of contact for directors and key managerial personnel, addressing their

queries and concerns.

• Assist in the induction and orientation of new directors, ensuring their smooth

integration into the company.

• Foster positive relationships with key stakeholders, including directors, by providing

proactive support and guidance.

5. Legal Document Drafting and Review:

• Draft, review, and negotiate a variety of legal documents including contracts,

agreements, and MOUs.

• Ensure that all legal documents comply with relevant laws and regulations.

• Provide legal guidance to internal stakeholders and support them in understanding legal

implications.

6. Corporate Legal Matters:

• Handle legal research and analysis on corporate legal issues.

• Provide insights on potential legal risks and propose strategies to mitigate them.

• Collaborate with external legal counsel as needed.

7. Audit and Due Diligence:

• Liaise with internal and external auditors to facilitate audits and due diligence

processes. • Ensure timely responses to audit queries and implement recommendations for

improvement.

8. Mergers and Acquisitions Support:

• Provide legal and secretarial support in mergers, acquisitions, and other strategic

transactions.

• Conduct due diligence and assess legal implications of proposed business activities.

9. Committee Coordination:

• Coordinate and support the functioning of various committees mandated by SEBI and

Company Law, including but not limited to the CSR Committee, Investor Grievance

Committee, Remuneration Committee, and POSH Committee.

• Ensure compliance with regulatory requirements and facilitate effective communication

between committees and the Board.

10. Compliance Reporting:

• Prepare and submit reports related to committee activities, ensuring accuracy and

compliance with regulatory requirements.

• Liaise with committee members to gather relevant information for reporting purposes.

Characteristics/Additional focus:

Worked in sizable manufacturing companies with Integrity, Trust, Dealing with ambiguity,

Customer focus, Interpersonal savvy, Negotiating, Understanding others, Planning, Priority settings,

Managing through systems, Informing and Peer relationship.

1. Communication and Collaboration:

a. Effectively communicate legal and compliance requirements to internal stakeholders.

b. Collaborate with cross-functional teams to ensure a cohesive approach to legal and

compliance matters.

2. Integrity and Confidentiality:

a. Uphold the highest standards of integrity and maintain confidentiality of sensitive

information.

3. Technology Proficiency: Proficient in using relevant technology tools for company secretarial and legal functions.

4. Continuous Improvement:

a. Drive continuous improvement initiatives in the company's legal and secretarial

functions.

b. Stay updated on industry best practices and recommend enhancements to existing

processes.

5. Policy Development:

a. Contribute to the development and review of policies related to committee charters,

ensuring alignment with regulatory expectations.

b. Communicate changes in policies and procedures to relevant stakeholders.

Note:

The Company Secretary and Legal professional will play a crucial role in fostering a governance culture

within the organization and will contribute significantly to the strategic decision-making processes. The

ability to build strong relationships, manage conflicts, and provide insightful guidance will be essential

for success in this role.

These additional responsibilities emphasize the Company Secretary and Legal professional's

pivotal role in ensuring the effective functioning of various committees, fostering good governance

practices, and maintaining compliance with SEBI and Company Law regulations.