Insurance Co-ordinator

The purpose and core requirement of the job is to ensure that Trafigura Group and Puma Energy have adequate support from the Insurance Department globally. The successful candidate will ensure that adequate insurance is in place for various operations and projects as well as providing input to contract negotiations and claims handling. The candidate will work in close co-operation with the Group Insurance Department and implement Group insurance initiatives.

Key Responsibilities      

Operational Insurances

• Reviewing exposures arising from the activities of the business to ensure that they are adequately insured under the Group programmes. This includes, but is not limited to, cargo and stock, property, liability/marine liability, crime and non-payment and political risk insurance.
• Responding promptly to coverage queries from the business;
• Supporting the business on insurance declarations for marine cargo;
• Liaising with the back-office team in Mumbai to ensure operational procedures are aligned with including cargo and stock declaration, storage approval and vessel vetting.
• Supporting the business in concluding new business opportunities by developing insurance solutions.
• Liaison with the Group’s global insurance broker to support the local businesses with their statutory and contractually required local insurances.

Project Insurances 

• Supporting the business on mergers, acquisitions and divestments and amending existing Group insurance programmes to address the evolving risk profile of the business.
• Communicating effectively with internal and external contacts for necessary amendments/ endorsement in the policy towards the changes in the business.

Contract Review

• Review of contract terms to establish whether deviations to standard contract models can be accepted, or to negotiate amendments to clauses to managerisk to the Group.
• Review counterparty insurances to ensure compliance with contractual requirements.

General Duties

• Providing day to day assistance to the business on insurance issues and to assist with loss prevention.
• Seeking opportunities to streamline business processes and enhance insurance programmes.
• Reporting of management information.
• Reconciliation of account statement, invoices and pending premiums with respective team.
• Prepare report on monthly basis to share with external and internal team for smooth operation of the business.

Insurance Certificates

• Assist business with Marine Cargo Insurance certificates on daily basis as per the requirement.
• Perform the sanction checks by coordinating between external broker’s / insurer’s team and internal operations team.
• Arrange the Loss payee letters from Insurer’s / Broker’s as per the requirement raised by the operation/ business.

Knowledge, Skills, and Abilities

• Candidate should have appropriate work experience in commercial insurance in either a corporate insurance department, broker or underwriter.
• A practical experience of marine cargo insurance, general liability insurance, property insurance, etc
• Exceptional organisational skills
• Attention to detail and thorough approach with excellent verbal and written communication skills
• Ability to perform under pressure
• Mature and confident attitude
• Flexible time management
• Willingness to travel

Key Relationships           

EXTERNAL:

• Insurance Brokers
• Captive Manager
• Underwriters
• Loss Adjusters and Recovery Agents
• P&I Clubs and Claims Managers

INTERNAL:

• Operations
• Traders
• Finance
• Legal
• HSE

Reporting Structure       

Locally to the Mumbai Operations Manager