Executive Assistant

Role & responsibilities

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Managing Director (MD). The ideal candidate will have a solid technical foundation with a B.Tech in Chemical Engineering/ Mechanical, coupled with strong financial acumen from an MBA in Finance. This role will require a balance of administrative duties, project coordination, financial analysis, and strategic support.

Preferred candidate profile

1. Executive Support:
• Manage the MDs calendar, schedule appointments, and coordinate meetings and events.
• Screen and prioritize incoming communication (calls, emails, messages) and respond on behalf of the MD when required.
• Prepare and proofread documents, reports, presentations, and other materials for meetings and presentations.
• Maintain confidentiality of sensitive information and handle confidential files with discretion.
2. Project Management & Coordination:
• Assist in managing cross-functional projects, particularly those involving both technical and financial elements.
• Ensure timely execution of ongoing projects, tracking milestones and deliverables.
• Collaborate with the MD and relevant departments to ensure efficient project execution, particularly those related to chemical engineering processes and financial targets.
3. Financial Analysis & Reporting:
• Assist the MD in preparing financial forecasts, budget reports, and performance analysis.
• Support in reviewing financial statements, tracking expenditures, and managing operational budgets.
• Prepare financial presentations and analyses to support decision-making and strategy formulation.
4. Stakeholder Management & Communication:
• Act as a liaison between the MD and internal/external stakeholders, ensuring smooth and effective communication.
• Coordinate with senior leadership, departments, clients, and vendors to facilitate key business activities.
• Manage communications and inquiries, ensuring prompt responses and action as required by the MD.
5. Event and Travel Management:
• Organize business travel arrangements for the MD, including booking flights, accommodation, and itineraries.
• Organize corporate events, meetings, conferences, and seminars, ensuring all logistics are efficiently coordinated.
6. Documentation & Reporting:
• Prepare and maintain up-to-date business and financial documentation for easy access and reference.
• Organize and manage data, ensuring accurate reporting and documentation.
• Prepare regular reports on business performance, project status, and key financial data for the MDs review.
7. General Administrative Duties:
• Handle day-to-day office management tasks, including procurement, inventory management, and coordination of office supplies.
• Organize and maintain files and records, ensuring they are easily accessible and organized.

Required Skills & Qualifications:

• Education: B.Tech in Chemical Engineering/ Mechanical and an MBA in Finance from a reputed institution.
• Experience: 2 to 5 years of experience as an Executive Assistant, preferably in a corporate environment.
• Technical Skills: Strong understanding of chemical engineering concepts and processes, with the ability to translate technical information into actionable business insights.
• Financial Acumen: Ability to understand and analyze financial statements, reports, and budget data.
• Communication Skills: Exceptional verbal and written communication skills to effectively interact with senior management, teams, and external stakeholders.
• Organizational Skills: Strong ability to prioritize and manage multiple tasks, with attention to detail and accuracy.
• Software Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with project management tools (e.g., Asana, Trello).
• Problem-Solving: Ability to anticipate issues and take proactive steps to resolve them efficiently.

Perks and benefits

As per company norms