20 Tender Preparation Jobs in Ahmedabad

Role & responsibilities

Duties and responsibilities

1) TENDER PARTICIPATION:

A. Big Tender Participation (State Govt. & Central Govt.)- Direct Handling

• Reading tender document, Short listing of product and taking Product Approval from HOE for participation
• Preparation of Tender Document
• Follow up with stockiest for LPR
• Preparation of EMD and Tender fees and process with F & A Dept.
• Follow up for additional documents for tender (CA Certificate/FDA Certificates)
• Arranging Label and Samples for Submission as per tender requirement
• Scanning of Technical Documents after taking Signature of HOE
• Preparation of rate Proposal and taking Approval from HOE/from management for deviation in price in Annex-3A or 3B as per SOP of rate quotation & Distributor/Liasoning commission.
• Uploading technical Documents & Submission of BID Online/offline as applicable
• Sending Confirmation email to Distributor for further process
• Preparation of Comparative Sheet to find awarded products after tender opening
• Updation of tender detail in tender software and entry of price quotation in software
• Updation of new RC & products in master list.

B. Monitoring of Small Tenders Participation by Team:

• Reading tender Document, Short listing of product and taking Product Approval from HOE
• Preparation of authority Letter with Required Documents
• Sample arrangement & Sample delivery Follow up with SCM/DPG/CFA
• Sending email to distributor with rates & required documents
• Updation of tender detail in tender software and entry of price quotation in software
• Updation of new RC & products in master list

C. Monitoring of ARMY & PSU Tenders Participation by Team: (Ex. BARC, SAIL, BHEL, BEL Etc.)

• Products Short listing
• Prepare Rate Proposal and taking Approval from HOE
• Preparation of Annexure and Quotation as per tender T&C
• Participation in Auction/ Reverse Auction if applicable
• Submission of Agreements post product award
• Sending email to distributor with rates & required documents
• Updation of tender detail in tender software and entry of price quotation in software

D. Monitoring of Railways Tender Participation:

• Searching of relevant tender from Emails and online portal
• Preparation of Rate Sheet
• Taking Rate Approval from HOE
• Preparation of Required Documents in PDF Format
• Tender submission on Portal
• Updating File with Competitor Details and LPR
• Keeping & updating records of Tender in system
• Sending email to distributor with rates & required documents
• Updation of tender detail in tender software and entry of price quotation in software

2) Preparation of Price Agreement & Performance Security Deposit post Tender Award

• Preparation of Draft Agreement against Receipt of LOA/NOA/LOI
• Arranging Franking or E-stamping for Agreement
• Preparation of Format for EMD/SD /Tender fees in form of BG, FDR, DD, NEFT/RTGS in inter office memo
• Submission of Format to F&A for processing
• Preparation of Bank Guarantee draft
• Sending email to F&A with BG Format, Tender Document & inter office memo
• Arranging Franking or E-stamping for BG if required
• Follow up with F&A for BG, FDR, DD, NEFT/RTGS
• Preparation of covering letter and sending courier to Distributor for Onward Submission along with Security Deposit

3) Artwork Process for Approved product

• Preparation of ARTWORK Request Form and share with Tender Supply chain for processing
• Arranging Required Pages from Tender Documents
• Sending Email for onward Process along with Request form, Tender Documents & Logo File

4) Miscellaneous:

• Preparation of EMD & SD file for Internal Record Purpose
• Preparation of Debarred/blacklisted Company List
• Letter Drafting for Product Inclusion, withdrawal, amendments, Request etc.
• Preparation of Rate Analysis File for Internal Information Purpose

4. Business development:

For any opportunity presented by distributor liasoner for inclusion of innovative items in tenders/formulary, same should be intimated to Jt Managing director for further discussion.

Preferred candidate profile

Perks and benefits