Commercial Executive

Role & responsibilities

1. Purchase and Procurement:

a. Import Shipments:

• Oversee and manage the end-to-end import shipment process, including coordination with vendors and customs clearance for air, sea, or courier shipments.
• Maintain effective communication with international vendors to ensure clarity on purchase orders, payment schedules, delivery timelines, and resolve any related issues to ensure timely deliveries.

b. Purchase Order Creation & Tracking:

• Create and track both local and import purchase orders in the ERP system, ensuring all orders are processed accurately and within deadlines.
• Work closely with suppliers to monitor delivery schedules, resolve discrepancies, and ensure that goods are delivered as per the agreed terms.

2. Accounting:

a. Invoice and Payment Management:

• Accurately process and document vendor invoices to ensure smooth and timely payment execution.
• Oversee daily cash and reconciliation activities, ensuring financial records are accurate and up to date.
• Assist with statutory compliance processes and the renewals as required.
• Assisting in periodic stock taking.

b. Banking Operations & Statutory Compliance:

• Manage all import/export documentation in coordination with the bank to ensure compliance with financial regulations.
• Facilitate the creation and closure of Bank Guarantees in collaboration with the bank, ensuring proper documentation is provided.
• Assist in the timely closure of EDPMS/IDPMS entries for import/export transactions,

3. Reporting:

• Preparing Periodic Financial and activity based report

Any other job or special tasks that the company may assign from time to time

Preferred candidate profile

• Knowledge of freight forwarding, cargo handling and logistics processes is must
• Conceptional clarity of accounting is must
• Good written and verbal communication skills is must
• Taking rigorous follow-up
• Basic Knowledge of GST and TDS will be added advantage
• Tally knowledge will be added advantage
• Must be ready to travel to Vadodara when required

Perks and benefits