Executive - Administration & Facility

Candidate will be responsible for overseeing and managing administrative tasks and facility operations. This role ensures a seamless and well-coordinated environment, maintaining high standards of professionalism, confidentiality, and efficiency.

Communication Coordination: Handle correspondence, calls, and emails efficiently, ensuring timely responses.

Travel Packing: Ensure seamless travel preparations, including packing luggage and necessary medicines.

Event Coordination: Assist in planning and executing events or gatherings at the residence.

Expense Management: Track and report household and office expenses, ensuring timely approvals and payments.

Tech Support: Assist with minor IT and gadget-related issues within the residence.

Special Projects: Provide support for ad hoc projects as directed by the Admin & Facility Manager

Household Operations: Oversee day-to-day operations, including housekeeping, security, maintenance, and staff supervision.

Periodical Maintenance: Manage regular services and Annual Maintenance Contracts (AMC) for all equipment, such as gym machines, air conditioners, lifts, generators, UPS, and guest houses.

Vendor Coordination: Liaise with vendors for timely procurement of supplies, services, and repairs.

Inventory Management: Maintain an organized inventory of household and office supplies.

Meal Management: Coordinate and manage familys breakfast, lunch, and dinner meetings.

Security Oversight: Ensure the residences security and safety protocols are in place and monitored.

Documentation: Prepare and maintain confidential records, reports, and documentation.

Educational Qualification: Bachelors degree in Business Administration or a related field (preferred).

Skills Required:

Excellent organizational and time-management skills.

Strong interpersonal and communication skills.

Ability to maintain confidentiality and handle sensitive information.

Proficiency in MS Office Suite and basic IT tools.

Knowledge of facility and vendor management.