ADMIN LEAD CONTRACT COMPLIANCE

JOB DESCRIPTION

Job Role: Admin Lead Contract Compliance

Designation: Assistant Manager (8-II)

Job Location: Biocon Park Bangalore

Department: Administration

About Syngene

Syngene International Ltd. (BSE: 539268, NSE: SYNGENE, ISIN: INE398R01022) is the leading integrated research, development and manufacturing services company serving the global pharmaceutical, biotechnology, nutrition, animal health, consumer goods, and specialty chemical sectors. Syngenes more than 5200 scientists offer both skills and the capacity to deliver great science, robust data management and IP security and quality manufacturing at speed to improve time-to-market and lower the cost of innovation. With a combination of dedicated research facilities for Amgen, Baxter and Bristol-Myers Squibb as well as 2 Mn sq. ft of specialist discovery, development and manufacturing facilities, Syngene works with biotech companies pursuing leading-edge science as well as multinationals, including GSK, Zoetis and Merck KGaA. For more details, visit www.syngeneintl.com

At Syngene, safety is at the heart of everything we do personally and professionally. Syngene has placed safety at par with business performance with shared responsibility and accountability, including following safety guidelines, procedures and SOPs, in letter and spirit

Mandatory expectation for all roles as per Syngene safety guidelines

• Overall adherence to safe practices and procedures of oneself and the teams aligned

• Contributing to development of procedures, practices and systems that ensures safe operations and compliance to company s integrity & quality standards

• Driving a corporate culture that promotes environment, health, and safety (EHS) mindset and operational discipline at the workplace at all times.

• Ensuring safety of self, teams and lab/plant by adhering to safety protocols and following environment, health, and safety (EHS) requirements at all times in the workplace.

• Ensure all assigned mandatory trainings related to data integrity, health, and safety measures are completed on time by all members of the team including self

• Compliance to Syngene s quality standards at all times

• Hold self and their teams accountable for the achievement of safety goals

• Govern and Review safety metrics from time to time

Job Purpose Admin Operations-Biocon Park.

Key Responsibilities: (Maximum 5-8 Points)

• Contract Payroll and Attendance management, Data updating, payroll creation & Process, Casual time management, data analysis, Contract workers PAM.

  • Payroll Processing:

    • Assist in the preparation and processing of payroll for contract laborers, ensuring accuracy and timeliness.

    • Maintain and update payroll records, including hours worked, deductions, benefits, and tax withholdings.

    • Ensure compliance with statutory requirements and company policies in payroll processing.

    • Resolve payroll discrepancies and respond to contract labor inquiries regarding payroll matters.

  • Compliance:

    • Ensure compliance with all labor laws and regulations related to contract labor.

    • Maintain and update compliance records and documentation for contract labor.

    • Conduct periodic audits of payroll and compliance practices to identify areas for improvement.

    • Support the implementation of compliance programs and initiatives.

  • Reporting:

    • Prepare and submit required payroll and compliance reports to management and regulatory authorities.

    • Assist in the preparation of financial reports related to payroll expenses for contract labor.

  • Documentation and Record-Keeping:

    • Maintain accurate and up-to-date records for contract laborers, including personal information, hours worked, compensation, and benefits.

    • Ensure proper documentation and filing of payroll and compliance records for contract labor.

  • Support and Assistance:

    • Provide administrative support to the HR team in various tasks as needed.

    • Assist in the coordination of internal and external audits.

    • Stay updated with changes in payroll laws and regulations, especially those related to contract labor.

• Monitoring entire housekeeping activities and operations.

• Addressing women employees/casuals concerns in washroom activities.

• Event Management and coordination (Townhall, Sports day other events).

• Training schedule for Admin team and contract consultants and execution.

• Food and Beverages Operation Control and management.

• Admin all invoices clearance with PR/PO and budget verification.

• Admin SOP & Checklist issuance, update, monitoring with Zero observation.

• Monitor Vacuum and Carpet/chairs shampooing/cleaning activities as per schedules.

• SPOC for dedicated client facility and visits coordination.

• Executive dining hall operations and enhancement.

• Monitoring and purchase of sanitary vending machines and napkins as per the requirement.

• Landscaping/lawn maintenance and upgradation with new view.

• New initiatives to improve hygiene and health at workplace.

• Lab Coat Management.

Educational Qualification: MSW

Technical/functional Skills: SAP

Experience: 11 years.

Behavioral Skills:

Team player, Resolving conflict issues, Good Knowledge in local languages.

Support to team in all Admin activities and operations with multi-tasking.