Procurement Executive (Corporate Gifting)

Key Responsibilities:
Procurement Management:
Find and source good suppliers for stationery, drinkware, apparel, and luggage.
Negotiate prices and terms with suppliers to ensure affordable costs, timely delivery, and good quality.
Keep track of inventory and work with the production team to ensure materials are available when needed.
Vendor Management:
Build and maintain strong relationships with existing suppliers while looking for new ones to get the best quality at the best price.
Regularly check supplier performance, solve any issues with quality, delivery, or cost, and take action when required.
Order Processing:
Place orders based on production schedules and stock levels.
Follow up with suppliers to confirm delivery dates and resolve any delays.
Cost Control:
Keep an eye on procurement budgets and find ways to reduce costs.
Help in creating cost-effective buying strategies.
Documentation & Reporting:
Maintain proper records of orders, supplier communication, and material receipts.
Prepare procurement reports and track budgets, stock levels, and key performance indicators.
Collaboration:
Work closely with the Sales and Quality Control teams to ensure materials arrive on time and meet quality standards.
Help in forecasting material needs so procurement aligns with production plans.
Compliance & Quality Assurance:
Ensure that all materials and suppliers follow company standards, industry rules, and quality guidelines.
Conduct regular checks and audits to maintain quality and compliance.