FRONT OFFICE ASSISTANT

Record and handle all incoming / outgoing physical documents and distribute to respective personnel with documentation in SAIBA and an automatic mail to be sent to all persons.
All despatches should be sent centralised from Front Office (whether by hand delivery / registered post / courier / parcel service) and maintain the details of Proof Of Delivery.
Attend to all calls and forward to the respective employee.
Supervise Maids and HO Office Assistant and ensure housekeeping checklist is followed.
Monitor stock of housekeeping materials and refill as and when required.
Monitor stock of milk, groceries and water can and buy as and when required
Follow up with vendors for bills and collect the same by the 5th of every month. Eg. Office Maintenance Bills, EB wtc. Coordinate with the Finance Team for payment for all administrative expenses