IND_Specialist_Expense Payable_Travel and Expense accounting

About Lowe s
Lowe s Companies, Inc. (NYSE: LOW) is a FORTUNE 50 home improvement company serving approximately 16 million customer transactions a week in the United States. With total fiscal year 2023 sales of more than $86 billion, Lowe s operates over 1,700 home improvement stores and employs approximately 300,000 associates. Based in Bengaluru, Lowe s India develops innovative technology products and solutions and delivers business capabilities to provide the best omnichannel experience for Lowe s customers. Lowe s India employs over 4,200 associates across technology, analytics, merchandising, supply chain, marketing, finance and accounting, product management and shared services. Lowe s India actively supports the communities it serves through programs focused on skill-building, sustainability and safe homes. For more information, visit, www.lowes.co.in.

About the Team

The T&E team works closely with employees across the organization to review and validate travel and expense reports, ensuring that all expenses are appropriately categorized, documented, and meet compliance standards. In addition, the team collaborates with vendors, such as travel agencies and hotels, to resolve discrepancies or issues related to invoices and billing.

Job Summary:

The Travel and Expense (T&E) Specialist will play a critical role in managing the company s travel and expense program within the Accounts Payable department. This individual will be responsible for overseeing the full lifecycle of employee travel and expense submissions, ensuring that all travel-related expenditures are processed accurately, comply with company policies, and are appropriately reflected in the financial system.

As a key member of the Accounts Payable team, the T&E Specialist will work closely with internal stakeholders including employees, department managers, and the finance team to maintain an efficient and compliant expense management process. The role requires a combination of strong organizational skills, attention to detail, and a deep understanding of both company policy and industry best practices for managing corporate travel and expenses.

Roles & Responsibilities:

Core Responsibilities:

• Expense Report Processing - Review and process employee travel and expense reports, ensuring compliance with company policies & corporate credit card guidelines.
• Policy Compliance - Ensure adherence to the companys travel and expense policies, including the proper categorization of expenses, receipt collection, and adherence to spending limits.
• Reconciliation and Reporting - Reconcile corporate credit card statements and employee expense reports with accounting records. Ensure that all expenses are properly documented and accounted for in the company s financial systems.
• Audit and Documentation - Conduct periodic audits to ensure compliance with company travel and expense policies. Maintain organized records of travel documentation, receipts, and expense reports in compliance with internal control and audit requirements.
• Assistance with Reporting : Assist with the preparation of financial reports related to travel and expenses, including monthly and quarterly reconciliations and any ad-hoc reporting needs.
• Process Improvement : Collaborate with the Accounts Payable team to identify opportunities for process improvements in travel and expense management and assist with the implementation of new systems or tools to streamline workflows.

Years of Experience:

• 4-6 years of relevant experience in Travel & Expense Process.
• Prior Proven experience in Corporate card processes and T&E
• Operating knowledge & exposure to ERP systems ( COUPA/SAP Concur )

Education Qualification & Certifications (optional)

• Bachelor s degree in Accounting, Finance, Business Administration, or related field preferred, or equivalent work experience.
• Excellent verbal and written communication skills, with the ability to communicate effectively with employees at all levels of the organization.
• Proficiency in Microsoft Excel, and experience with expense management software (e.g., Concur, SAP, Coupa) is highly preferred.
• Ability to independently troubleshoot and resolve issues related to expense reports, corporate credit card transactions, and vendor billing discrepancies.

Skill Set Required

Primary Skills (must have)

• Expertise in processing employee travel and expense reports accurately and efficiently.
• Clear and effective communication with employees at all levels, providing guidance on expense report submissions, policy adherence, and answering inquiries related to T&E matters.
• Strong analytical skills to identify discrepancies in expense reports and investigate potential issues.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Ability to thoroughly review each expense report, cross-check supporting documentation, and ensure all entries are accurate before processing payments.

Secondary Skills (desired)

• Familiarity with continuous process improvement methodologies to help streamline T&E processes and reduce inefficiencies.
• Ability to collaborate effectively with other departments, including HR, procurement, and finance, to ensure smooth processing of travel-related expenses.
• Advance Excel Skills.