Manager Administration & Facilities

Qualification & Experience
Graduate / Postgraduate
10 years of experience in facilities management which includes budgeting and soft services
Relevant experience In MNCs is preferred

Key Deliverables of the Role
Facilities Management: Managing the soft services & Maintenance of Office. Coordination with FM vendor and their staff for hassle free facilities. Vendor reviews on services. Front office/Visitor management, landscaping are additional requirements.
Executive floor management: Coordination with the Chairman floor, their requirements, upkeep, etc. Also ensure MD requirements are met at any given point.
Meeting room management: Setting protocols and adherence of the same
Space management: POC for Seating data and layout for Maricos GP office. Coordinate with business HR for seating allocation and forecasting.
Coordination with the building team: Security related, Parking, Invoicing deviations, Maintenance of common areas related to Marico. Cafeteria management and First aid maintenance is a part of this.
Budgeting: FOH & Capital Financing and Coordination between different finance groups.
Approvals in Portals: PO for GP, Invoices in BPO open, CEP, Vendor registrations., write off.
CS&F Portal updation/ review: Attend to regular complaints, Coordinate with IT team and software vendor on regular basis.

Company Group Mediclaim for all India Employees: Car leases for all India locations: Coordination for quotes as per request from members, releasing orders, monthly rental payments, maintenance coordination for leased vehicles, assisting in RTO documentation during transfer, assisting in transfer from other location
Club Membership: Co-ordination for corporate club membership. Ensure Annual subscription payments are made to clubs. Maintaining MIS of clubs on all India level. Processing of individual membership reimbursement to members

Knowledge, Skills & Competencies
Verbal &Written Communication
Detail Orientation
Planning
Problem Solving