Secretary To Chief Executive Officer

Job Title: Secretary to the CEO
Company: SIVRA Inc.
Location: Chennai

About Us:
SIVRA Inc. is a forward-thinking technology company focused on creating innovative solutions that enhance safety and efficiency. We are currently developing groundbreaking systems in real-time crime detection. Our dynamic environment is fueled by collaboration, trust, and a dedication to excellence.

Job Description:
We are seeking a professional, organized, and highly reliable Secretary to support our Chief Executive Officer. This role goes beyond traditional administrative tasks: you will act as a central coordinator, ensuring seamless communication, effective calendar management, and well-executed projects. The ideal candidate will maintain strict confidentiality, communicate effectively with stakeholders at all levels, and anticipate the CEOs needs to provide proactive support.

Key Responsibilities:

• Executive Support: Manage the CEO’s calendar, including scheduling meetings, coordinating travel arrangements, and ensuring timely preparation of materials.
• Communication Management: Screen and prioritize emails, calls, and correspondence. Draft professional emails, memos, reports, and presentations on behalf of the CEO.
• Meeting Coordination: Organize and prepare for meetings, including distributing agendas, taking notes, tracking action items, and following up on deliverables.
• Project Assistance: Assist in monitoring ongoing projects, research initiatives, and external engagements. Provide administrative support to ensure tasks are completed on schedule.
• Confidentiality & Discretion: Handle sensitive information with the utmost discretion, adhering to company policies and maintaining high ethical standards.
• Relationship Building: Liaise with internal teams, clients, partners, and board members, ensuring a positive and professional impression of the CEO’s office.
• Office Management: Manage organizational files, maintain records, and help streamline administrative processes for greater efficiency.
• Adaptability: Respond swiftly to changes in priorities, handle multiple tasks simultaneously, and proactively identify ways to improve workflow.

Requirements:

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• 3+ years of experience as an executive assistant, secretary, or in a similar role supporting senior leadership.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities in English.
• Strong proficiency in MS Office and relevant scheduling, communication, and project management tools.
• Demonstrated ability to maintain confidentiality and exercise discretion.
• Ability to work under pressure, prioritize effectively, and meet deadlines.
• Strong interpersonal skills and the ability to build productive relationships with internal and external stakeholders.

Preferred Qualifications:

• Prior experience working in a tech-focused or fast-paced environment.
• Familiarity with document management systems and basic project coordination techniques.
• Exposure to data security, compliance standards, or technology-driven fields.

Benefits:

• Competitive salary and benefits package.
• Hybrid work environment offering flexibility.
• Opportunity for professional growth and development.
• Exposure to an innovative, impactful project environment.