Accounts Payable Specialist

Summary of Primary Job Responsibilities:

As a Specialist-Accounts Payable, you will be responsible for processing Supplier Invoices and Supplier Payments in accordance with company policies and procedures.

You will ensure that all Supplier Invoices are Valid and supported by necessary documents as per Government compliance and company policies. You will ensure that there are necessary approvals for each invoice processing as per Company policy and procedures. You will be responsible for correct accounting of invoices with necessary tax implications.

You will be responsible for maintaining proper record of invoices processed along with necessary communications, in system as well as on server folders.

You will be the front liner in answering inquiry, request, and/or comments from other departments related to supplier invoices which you are processing in system.

You are expected to ensure that payment for supplier invoices processed is correct and in timelines given.

You will work with other department in preserving a harmonious intracompany SOPs.

You will be responsible in preparing and submitting reports when needed.

Typical Qualifications:

Education (if beyond High School or equivalent):

Graduate

Experience Target (in this job or a related function/field): Should have an experience of 6 months 1 years, preferably in a BPO/KPO/IT/ITES, Audit/ Tax Consulting firms

Skills/ Knowledge/Abilities:

• Must be detail-oriented
• Must be highly analytical
• Must have knowledge of TDS and GST
• Able to work fast and independently
• Basic knowledge in Microsoft Office applications, i.e. excel, Word, ppt.
• Fluent in written and verbal English
• A good Team Player
• Selected candidate requires to deal with departments which submits Supplier invoices for processing like Admin, HR, and Procurement etc.
• Candidate should be able to identify and understand basic TDS Applications and GST accounting.
• Candidate will be provided a training for a short duration to verify if he/she is trainable

Travel Required :

Not required.

Other:

Flexibility to work long hours in case the same is required depending on work pressure

Essential Functions:

Importance

Essential Functions and Duties

Approximate % of Total Job

1. Supplier Invoice Processing with correct GL string, TDS Application and GST application - 80%

2. Prepare and Provide reports needed by the management - 5%

3. Proper documentations and Record of invoices - 15%

Decision Making Authority:

Independent Decisions Expected

Recommendations Expected

• Invoice accounting
• Documentation/Record Maintenance of Invoices
• Process improvement

Physical Demands:

NA

Working Conditions:

Shift time 1 PM to 10 PM

Quantitative Data:

Supervisory responsibilities:

Number of associates reporting directly to this position: 0

• Number direct reports exempt from overtime pay Managerial/Professional: 0
• Number direct reports eligible for overtime pay Clerical/Administrative/Agents: 0

Number of Associates reporting indirectly through supervisors/managers reporting to this position: 0

Total number of Associates reporting to this position: 0

List type and number of other positions influenced and example of influence :

List any financial measurement relevant to the responsibility of the job: (TDS, GST, etc.) for which this position is responsible: