Executive Assistant Personal Assistant Secretary

Work experience as an Executive Assistant, Personal Assistant or similar role (Preferable)

Calendar Management:

• Efficiently manage executive calendars, scheduling and prioritizing appointments, meetings, and conferences.
  
• Coordinate travel arrangements, accommodations, and itineraries.

Communication:

• Act as a primary point of contact between internal and external stakeholders.
  
• Draft, edit, and proofread correspondence, presentations, and reports.
  
• Manage and filter incoming emails and phone calls.

Meeting Coordination:

• Organize and coordinate meetings, ensuring all necessary materials and resources are prepared.
  
• Record and distribute meeting minutes, as required.

Administrative Support:

• Handle general administrative tasks, including filing, data entry, and maintaining organized electronic and physical files.
  
• Prepare and process expense reports and other financial documentation.

Project Assistance:

• Assist in the coordination and execution of special projects as assigned.
  
• Conduct research and compile data for various projects and reports.

Confidentiality:

• Maintain a high level of confidentiality when handling sensitive information.

Relationship Management:

• Build and maintain strong relationships with internal and external stakeholders.
  
• Collaborate with other administrative professionals to ensure seamless operations.

Problem Solving:

• Anticipate and address potential issues, providing solutions to challenges before they arise